Coordinator, Software Asset Data (Hybrid)

Why you’ll love Softchoice:
We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we help them create success for their customers and their people.

We stand proudly for our people and support their success through career development and advancement. We are recognized and respected for our culture of inclusion and belonging, continuously striving to do what’s good for our people and communities.

The impact you will have:

As a Software Asset Data Coordinator, you will be responsible for overseeing the collection, validation, and management of Installation Base Reports (IBRs) from customers and vendors. This role is essential in ensuring accurate and complete data is gathered, approved, and properly integrated into Softchoice’s software asset management system in the SAM+ hub. You will work cross-functionally with internal teams, external vendors, and customers to maintain data integrity and streamline the reporting process.

This role is hybrid with the expectation of working in the Toronto office 2-3 times per month.

What you’ll do:

• Own the end-to-end process of gathering Installation Base Reports (IBRs) from customers and vendors.
• Ensure all collected data is complete, accurate, and compliant with company standards.
• Track incoming reports, maintaining clear records and logs to monitor their status and progress.
• Work closely with customers to obtain necessary approvals for the collected IBRs.
• Collaborate with multiple vendors to collect required data, resolving discrepancies and ensuring consistency.
• Serve as the main point of contact for any issues or clarifications related to IBRs.
• Verify the collected data for accuracy, consistency, and completeness before processing.
• Maintain and update the organization's software asset management tool with validated data, ensuring readiness for insights and reporting.
• Identify areas for improvement in data collection, validation, and management processes.
• Develop and maintain comprehensive documentation of methodologies, standard procedures, and findings to ensure process consistency and efficiency.

What you’ll bring to the table:

• 1+ years of experience in a corporate business environment required.
• Experience in IT asset management, data collection, vendor coordination, or a related field is a nice to have.
• Experience working with software asset management (SAM) tools and IT inventory systems is a nice to have.
• Strong attention to detail with excellent data validation and analytical skills.
• Ability to communicate effectively with customers, vendors, and internal stakeholders.
• Proficiency in using Excel for tracking and verifying information, including data analysis.
• Ability to troubleshoot discrepancies in collected data and resolve issues proactively.
• Experience working in an enterprise IT environment with multiple vendors is a plus.

Not sure if you qualify? Think about applying anyway:
We understand that not everyone brings 100% of the skills and experience for the role.

At Softchoice, we offer opportunities to a diverse group including those with a variety of workplace experiences and backgrounds. Whether you are new to corporate tech, returning to work after a gap in employment, or looking to transition and take the next step in your career, we are excited to learn more about you and encourage you to apply.

Why You’ll Love Working Here:

• The People: You’ll thrive in our collaborative environment, surrounded by incredible colleagues who foster support and innovation, driving our collective success
• High-Performing Culture: At Softchoice, we are dedicated to achieving our goals and committed to success for our customers and each other
• Flexibility: Plan your workdays in a way that suits you best
• Award-Winning Workplace: Proudly recognized as a Great Place to Work for 20 consecutive years
• Inclusive Culture: We are committed to an inclusive culture where every team member can be their authentic self
• Competitive Benefits: Benefit from competitive perks that start on day one

Inclusion & Equal opportunity employment:
We are an equal opportunity employer committed to diversity, inclusion & belonging. People seeking employment at Softchoice are considered without regard to any protected category including but not limited to, race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.

Require accommodation? We are ready to help:
We are proud to provide interview & employment accommodation during the recruitment and hiring process. If you require any accommodation to apply or interview for a position, please reach out directly to asktalentacquisition@softchoice.com. We are committed to working with you to best meet your needs.

Our commitment to your experience:
We are committed to the safety of all applicants and team members. With that in mind, we have implemented digital interviewing for everyone. We understand that you may need to interview with distractions around you (such as children or furry friends) and we will be doing the same.

Before you start with us, we will conduct a criminal record check, verify your education, and check your references.

When you join Softchoice, we will onboard you remotely. Don't worry. It's quick, simple and you'll be connected with your new team in no time.

Job Requisition ID: 6784
EoE/M/F/Vet/Disability

Entry Level

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