Document Control Specialist (5+ years) to manage controlled document processes within oil & gas.

Our energy & resources client is seeking a Document Control Specialist (5+ years) to manage controlled document processes within oil & gas.

Join an established energy organization supporting high-visibility projects across operations and engineering teams. This role oversees end-to-end document lifecycle activities ensuring accuracy, compliance, and accessibility of controlled documents. The opportunity offers ownership in maintaining data integrity and workflow efficiency across complex, regulated environments.

Contract, Calgary, Onsite

Must Haves

• 5+ years in document control within the oil & gas or energy sector
• Hands-on experience with OpenText Content Server and controlled document repositories
• Proficiency in metadata management, version control, and naming conventions for regulated records
• Knowledge of Management of Change (MOC) and Process Safety documentation
• Post-secondary education in a related technical or administrative discipline

Nice to Have

• Experience supporting audit and inspection document readiness
• Familiarity with SharePoint or network-based document control environments
• Exposure to energy regulatory document standards and retention practices

Responsibilities

• Support day-to-day document control activities ensuring timely receipt, review, processing, and issuance of controlled documents
• Maintain document control logs, records, and tracking tools to ensure traceability and audit readiness
• Process assigned Process Safety and Management of Change (MOC) requests including document intake, tracking, and close-out
• Review MOC-related documentation for completeness, metadata accuracy, and approval alignment
• Coordinate with engineering and business stakeholders to resolve documentation gaps and ensure timely closure
• Upload, organize, and manage documentation within OpenText Content Server and other identified content locations
• Provide regular updates on document progress, outstanding items, and risks impacting completion timelines
• Support audits and inspections by supplying required records and document evidence
• Collaborate with internal teams to maintain compliance with document control standards and retention requirements