Legal Assistant – Commercial Real Estate

Join a prestigious legal firm at the forefront of the bustling Toronto business scene! Our client, a respected leader with over 70 years of delivering practical legal solutions, is seeking a talented Legal Assistant to bolster their dynamic Commercial Real Estate team. If you thrive in a fast-paced environment, love paying attention to the smallest details, and are ready to support some of the best lawyers in the field, this is your moment to shine!

What you will do:

• Assist with preparing correspondence, legal documents, and forms related to commercial real estate transactions
• Manage and track time-sensitive documents and monitor key deadlines using tickler systems
• Schedule and coordinate meetings, keep calendars up-to-date, and organize client files efficiently
• Enter dockets, process monthly accounts, and handle off-title due diligence and title searches
• Act as the main contact for clients and internal communications
• Perform general administrative duties including scanning, e-filing, and document management
• Collaborate with the team to ensure smooth workflow and support the lawyers’ legal needs

You bring:

• Successful completion of a recognized Legal Assistant certification or program
• Minimum of 4 years of experience working in a law firm or professional services, preferably within commercial real estate
• Proficiency in Microsoft Office Suite, Adobe/Kofax PDF, DocuSign, Workshare Compare, and Teraview
• Experience with document management systems such as iManage
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines
• Excellent communication and interpersonal skills with a client-focused mindset
• A confident self-starter who works well independently and enjoys team collaboration
• Unwavering attention to detail, good judgment, and discretion

Nice to have:

• Experience working with development groups within real estate law
• Familiarity with legal research and off-title due diligence processes

Compensation:

• Competitive salary commensurate with experience
• Hybrid work environment
• Comprehensive benefits including health, dental, and wellness perks

At Aplin - together with our brands CompuStaff and Impact Recruitment - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.