Graduate Awards and Postdoctoral Officer

Department: Graduate Awards and Postdoctoral Services
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 04/27/2026 to 09/04/2026
Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

The Graduate Scholarships and Awards Officer plays a key role within the Office of Graduate and Postdoctoral Studies, supporting the administration and strategic coordination of graduate student funding. Reporting to the Associate Director, Graduate Programs and Strategic Initiatives, the incumbent serves as a central liaison between the University and external funding agencies, while also coordinating internal scholarship programs. The position ensures that scholarship and award processes are delivered effectively, in compliance with institutional policies and external regulations, and provides guidance and support to students, faculty, and staff across the University.

Duties and Responsibilities

• Act as a primary liaison with provincial and national funding agencies, maintaining current knowledge of policies, regulations, and funding opportunities

• Coordinate and administer internal and external graduate scholarship competitions, including application review, adjudication processes, and committee support

• Ensure compliance with award terms and conditions, university policies, and external agency requirements

• Develop and implement processes, guidelines, and timelines for scholarship competitions and related activities

• Monitor, track, and reconcile scholarship funding, including forecasting and reporting

• Analyze and report on scholarship data and trends to support decision-making and strategic planning

• Provide training, presentations, and guidance to prospective students, current students, faculty, and staff on awards processes and best practices

• Advise on eligibility, application procedures, and funding opportunities, and respond to complex inquiries

• Support the development and revision of scholarship terms and conditions and related administrative procedures

• Review and process postdoctoral scholar appointments in accordance with applicable agreements and policies

• Contribute to committees, outreach initiatives, and continuous improvement of graduate funding programs

Requirements

• Undergraduate degree in a relevant field

• Up to three years of related experience, preferably in an academic or administrative environment

• Demonstrated ability to interpret and apply complex policies, regulations, and financial information

• Strong analytical, organizational, and problem-solving skills with a high level of attention to detail

• Strong written and verbal communication skills, with the ability to tailor information to diverse audiences

• Experience coordinating complex processes, managing multiple deadlines, and working with large datasets

• Ability to work collaboratively with a wide range of internal and external partners

• Proficiency with standard office software; experience with financial tracking considered an asset

• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information

Employee Type: Regular
Position Number: 10456012
Classification: USW, Local 4120 Salary: Band 6
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 04/10/2026
Closing Date: 04/20/2026