Administrative Support Clerk - Temporary up to 18 months

Department: PR Business Operations
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 03/11/2026 to 09/10/2027
Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Manager, Human Resources Physical Resources (PR-HR Manager) and working closely with the Coordinator, Payroll & HR, the Administrative Support Clerk is responsible for: broad-based information management within Physical Resources; supporting various record-keeping and related functions within the Finance and Administration directorate; and for providing general clerical support and back-up as needed. The Administrative Support Clerk performs special assignments, and other related duties as assigned.

Duties and Responsibilities

• Review daily payroll time entries
• Respond to all payroll discrepancies
• Perform data entry related to a variety of functions as needed
• Track and update various types of departmentally related data
• Electronically assemble payroll information for the pay period, ensuring accuracy and completeness
• Prepare advance payroll summary, checking for errors and correcting as needed
• Uploading the pay information to the University’s central payroll system
• Reviewing error reports and making corrections as needed
• Prepare a variety of statistical reports and summaries as required
• Develop, maintain and analyze specific purpose spreadsheets to track various types of information (e.g. vacation reports, union leaves, contract end dates etc.)
• Process employee safety shoe subsidy claims in SAP Conquer as required
• Perform duties of Coordinator, Payroll & HR in their absence
• Assist the Coordinator, Recruitment & HR with seasonal student recruitment by reviewing resumes, conducting interviews, refence checking, and moving successful candidates through Gryphons at Work (GAW)
• Organize and conduct employee orientations
• Prepare announcements for new hires and exiting employees
• Plan and organize departmental events, meetings and training sessions as required
• Create digital content such as PowerPoint Presentations, MP4 videos, posters, invitations, ecards etc.
• Update the digital boards regarding events, new employee announcements etc.
• Utilize Qualtrics to create and run surveys for various events
• Special projects as assigned
• Other related duties as assigned

Requirements

• Secondary School Diploma (minimum)
• 2+ years of relevant experience, preferably in a university setting and/or unionized environment
• Intermediate knowledge of Excel and Microsoft Office tools
• Strong organizational and analytical skills
• Strong problem-solving skills
• Effective presentation skills and interpersonal communication skills
• Creativity and the ability to generate original ideas and visual storytelling using various types of digital media
• Ability to work well both independently and as a member in a team environment

What will give you the edge?

• Community College (2 years)
• An understanding of University of Guelph policies, procedures and software
• Payroll experience in unionized work environments
• Experience with event planning and digital content creation

Employee Type: Regular
Position Number: 10836002
Classification: USW, Local 4120 Salary: Band 3
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 02/23/2026
Closing Date: 03/02/2026