Executive Assistant I

Altum Health is a department within the University Health Network with over 300 employees across several sites (Ajax, Barrie, Brampton, Cambridge, Hamilton, Mississauga, Oakville, Oshawa, Toronto, Scarborough, Vaughan and West Park Healthcare Centre). We offer a full continuum of prevention, rehabilitation, and health care services to third party payors and individuals, including the Workplace Safety and Insurance Board (WSIB), employers, and insurers.

At Altum Health, we believe in providing “The Right Care. Always.” by offering client-centered services that address the physical, psychosocial, and behavioral issues related to injury or illness. We actively participate in outcomes data collection, analysis and reporting, continuous quality improvement and the education and training of the next generation of health and service professionals. Altum Health services prevent and manage acute and chronic injury as well as co-morbid conditions and integrate clients back into the workplace and home life. Our services result in positive outcomes and value to our clients and customers.

Position Summary

The EXECUTIVE ASSISTANT I exercises decision making capabilities, considerable judgment and independence to coordinate complex administrative and secretarial support services for the Clinical Vice President portfolios across Altum, Connected Care, Outpatient Strategy and Schroder Arthritis Institute portfolios. The successful candidate will thrive in a fast-paced executive environment by anticipating and adapting to continuously changing priorities while providing exceptional support to senior leaders. They will build and maintain strong relationships with executives and their administrative teams, demonstrating outstanding communication and interpersonal skills. This role requires advanced expertise in Microsoft Outlook to effectively manage complex calendars, schedules, and competing priorities. The individual will take ownership of the planning and execution of key meetings and events, including Board Meetings and corporate events, coordinating all logistics such as travel arrangements, meeting materials, minutes, equipment, and budget management. Leveraging strong business writing skills, they will prepare and deliver high-quality internal and external proposals, presentations, briefing packages, and other communications. The role also demands exceptional technical proficiency to create professional executive-level presentations and reports. In addition, the successful candidate will provide guidance, mentorship, and direction to administrative support staff to ensure seamless operational support across the organization.

Duties