Clinical Research Coordinator I (GEN)

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 and 2024! Learn more at shn.ca

Job Description:

Company Overview:

The Scarborough Health Network Research Institute (SHNRI) is dedicated to supporting SHN researchers and their teams in achieving their research goals. In this job, you will perform and support research activities at SHN under the direction of the SHNRI and principal investigators for research studies. The RI provides the necessary oversight and guidance to ensure regulatory compliance, grant administration, and quality control in study conduct. They will work with various internal and external stakeholders including Investigators, Coordinators, Sponsors, Research and Clinical Teams to assist with the daily operations of clinical research studies. Overall, this role is to help execute the RI’s mission of creating knowledge to address the health challenges faced by Scarborough’s diverse and dynamic community.

Position Overview:

This role will have a particular focus in trial coordination and execution for non-industry sponsored (less complex) studies and some industry (complex) sponsored trials in the Critical Care unit. The tasks include but are not limited to participant recruitment, conduct of study activities, REB submissions, study documentation, collection and maintenance of data, and general RI administrative duties.

They will be required to utilize their knowledge of research principles and practices to coordinate aspects of the project. The individual must abide by and adhere to hospital and RI policies and procedures with regards to various sources of information such as health records and databases and maintain the confidentiality of patient files and study data. This role will require travel between and working at all 3 SHN sites.

For internal candidates please note that SHNRI is a separate entity from SHN. This unique opportunity allows you to maintain both positions simultaneously.

Responsibilities:

• Organize and perform participant recruitment (including screening and informed consent process)

• Assist with study start-up activities such as: set-up and maintain study documents and folders within the SHNRI SharePoint site, preparation of REB submissions, assist with contracts and finance related paperwork

• Perform collection, transcription and entry of study related data

• Assist in the planning and coordination of studies and research projects across multiple sites

• Under supervision of management and as directed - prepare and assist during the conduct of auditing, monitoring and inspection visits

• Provide research administrative support for studies/projects

• Troubleshoot problems at all stages of project development and implementation and assist with modifying protocols or project procedures to address challenges.

• Initiate, manage and maintain archiving and retrieval process of study records as per regulatory requirements

• Design promotional strategies and related materials to encourage participation and support for research studies

• Collaborate with hospital administrators to facilitate the introduction of study protocol procedures within their departments.

• Conduct literature searches

• Write sections of scientific papers, funding proposals and abstracts

• Assist with grants e.g. administrative tasks, review, writing

• Apply specialized knowledge and scientific principles to review, critically appraise and interpret published literature

• Perform clinical tasks as trained and delegated to, and noted in Protocol e.g. perform specific medical procedures such as, venipuncture, pipetting samples, administering medication by injection, set up and monitor various medical devices such as intravenous and electrocardiogram equipment

• Monitor patients for adverse reactions and be prepared to respond appropriately

• Mediate with family members and caregivers who may be hesitant to have their family member involved in a study and provide information and support

• Liaise between the Critical Care unit, hospital staff and relevant personnel to execute study clinical requirements and coordinate with follow-up visits and clinical care

• Analyze and process information to ensure the accuracy and appropriateness of patient participant management

Requirements:

• Undergraduate Degree in Health or Science related field

• 2-3 years of clinical and / or professional experience with 1 year of clinical research experience preferred

• Basic knowledge of research regulations and guidelines, such as ICH/GCP, Tri-Council Policy, Declaration of Helsinki and Health Canada Division 5

• Basic knowledge Patient Screening and Informed Consent process

• Experience in study start-up activities such as: set-up and maintain study documents and folders, preparation of REB submissions

• Experience in data processing / input and analysis

• Grant writing, review & administration

• Able to work independently and as part of a team

• Able to cope with pressures and deadlines while adapting to evolving processes and procedures

• Excellent communication (verbal/written) and interpersonal skills are necessary

• Strong initiative, attention to detail, interpersonal, proactive and highly resourceful

Nice to have:

• Regulated Health Professional registered with a professional association (OT, RN, etc.)

• Certification in Tri-Council Policy Statement (TCPS2)

• Certification in Health Canada Division 5

• Certificate in Canada GCP

• Certificate in Transportation of Dangerous Goods (TDG/ IATA)

• Certification in Phlebotomy

• Certified Clinical Research Professional

This opportunity is posted to support the recruitment of an existing vacant position.

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.

We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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