Project Manager - Azrieli Foundation Brain Medicine Fellowship Program - Temporary full-time - 2026-17161

We are seeking a highly organized and collaborative Project Manager to support the Azrieli Brain Medicine Fellowship Program during a maternity leave contract. This role is ideal for someone who thrives in a fast-paced academic healthcare environment and can balance multiple priorities while ensuring program excellence. 

The successful candidate will play a key role in coordinating core program operations, supporting research and reporting activities, and ensuring the smooth execution of high-impact initiatives.

Brain Medicine Fellowship Experience

The Azrieli Brain Medicine Fellowship Program at the University of Toronto is designed to address complex brain disorders with an interdisciplinary lens. The program provides successful trainees with integrated, cross-disciplinary skills to approach clinical and research questions related to complex brain diseases. Azrieli Brain Medicine Fellows will focus on the assessment and treatment of impaired affect, behaviour, and cognition (ABC) in complex brain disorders.

Beyond the unique focus in Fellowship training, the Project Manager will oversee the various components that contribute to a world class and unique program. These components include:

• The operation of a weekly Brain Medicine Clinic and the assignment of fellows to educational opportunities that will both challenge and enrich their experience. This role will evolve along with the Brain Medicine Clinic itself and may entail some new staff reporting requirements
• the ongoing support and maintenance of a research database and opportunities for Fellows to take a leadership role in research,
• Secretariat support to an established and evolving committee structure that oversees and operationalizes the mission and vision of the Program, and is the focal point for annual reporting to a variety of stakeholders
• Demonstrating leadership in the area of Brain Medicine by hosting an annual conference
• Educational innovation ranging from relevant and unique clinical experiences to relationships and opportunities with world class experts and supervisors
• Oversight of Program requirements that position Brain Medicine as a leader in its field, extending and expanding national and international bridges

Key Responsibilities

Project Coordination across teams

Support the advancement of research initiatives and program projects by:

• Coordinating multiple ongoing projects and priorities
• Monitoring project timelines, deliverables, and milestones
• Maintaining project plans, tools, and documentation
• Identifying risks and supporting mitigation strategies 

Program Operations and Team Support

Provide broad support to ensure the effective delivery of program activities:

• Supporting educational and programmatic initiatives
• Facilitating communication across stakeholders and partners
• Contributing to process improvements and operational efficiency
• Ensure annual program operations (e.g., fellowship application and selection cycle) are executed accurately and on schedule
• Support core human resources functions, including recruitment coordination, onboarding, and ongoing HR management activities to support the program team

Organization of the Annual Brain Medicine Conference

Lead the planning and execution of the program’s flagship annual conference, including:

• Coordinating logistics such as setting the program agenda, venue, vendors, and event timelines
• Developing and managing the conference budget in collaboration with leadership
• Supporting speaker engagement, scheduling, and communications
• Overseeing registration, promotion, and attendee experience
• Coordinating event-day operations and post-event follow-up

Program Reporting

Support the development of annual and ad hoc reports for internal and external stakeholders by:

• Gathering and synthesizing program data, metrics, and achievements
• Drafting and editing reports, summaries, and presentations
• Ensuring alignment with reporting requirements and deadlines
• Tracking key milestones and outcomes across the program

Committee and Governance Support

Provide administrative and coordination support to program committees, including:

• Preparing agenda, briefing materials and supporting documentation
• Recording and distributing meeting minutes
• Tracking action items and ensuring follow-up

Budget and Financial Coordination

Work closely with the Business Managers to support financial oversight of the program:

• Monitoring program expenditures and budget allocations
• Supporting financial tracking and reporting
• Coordinating purchasing and expense processes
• Assisting with planning and organizing program spending

Qualifications

Education and Experience:

• Bachelor’s degree in health administration, business, science, or a related field (Master’s degree considered an asset)
• Preferred: PMP certification; candidates with a recognized project management certification will also be considered.
• 3–7 years of experience in project or program management, preferably in a healthcare, academic, or research environment
• Demonstrated experience coordinating complex projects with multiple stakeholders
• Experience supporting events, conferences, or large-scale meetings is an asset
• Familiarity with research environments, grant-funded programs, or academic reporting is preferred

Skills and Competencies

• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills, including report writing and stakeholder correspondence
• High attention to detail and ability to synthesize complex information
• Proficiency in project management tools and Microsoft Office Suite (Excel, PowerPoint, Word)
• Ability to work independently while collaborating effectively within a team
• Strong problem-solving skills and sound judgment in a fast-paced environment
• Experience supporting committees or governance structures is an asset
• Financial literacy and experience supporting budget tracking is preferred

Professional Attributes

• Proactive, adaptable, and solutions-oriented
• Strong interpersonal skills with the ability to work across diverse teams and stakeholders
• Commitment to professionalism, confidentiality, and high-quality work
• Interest in brain health, interdisciplinary care, or academic medicine is an asset

We appreciate the broad scope of this role. In your cover letter, please outline how your experience and skill set will contribute to the ongoing success of the Azrieli Foundation Brain Medicine Fellowship Program and its stakeholders.