Board Governance Administrator

The Opportunity:

Working closely with the Assistant Corporate Secretary and the Chief Counsel, Public Company this role will provide day-to-day support to the Board Governance Team.

We’re looking for a resourceful, organized person with a focus on attention to detail. The ideal candidate will be a team player with experience working with boards of directors or senior executives in a large organization as an executive assistant or other similar administrative role.

Position Responsibilities:

• Supports the Assistant Corporate Secretary in organizing board and committee meeting logistics, including planning, preparation, and implementation of all elements of meetings, both in-person and virtual (e.g., distribution of meeting materials managing calendar invitations, booking of rooms, developing seating plans and monitoring attendance, etc.)
• Works closely with the Senior Board Governance Administrator:
  • Maintaining the board and committee meeting checklist and other department processes, ensuring all deadlines are met and considering process improvements where possible.
  • All board travel arrangements including air, ground transportation and hotels.
  • Supporting directors with administrative matters during on-site meetings.
  • Managing department invoices, billing and payment.
• Responsible for calendar management for the Office of the Corporate Secretary.
• General and administrative support including routine photocopying, filing, mail sorting, preparation of regular correspondence, memos, etc.
• Assist with the preparation and maintenance of benchmarking and tracking materials.
• Responsible for the preparation of skeleton board and committee minutes.
• Responsible for building board and committee books on Diligent Boardbooks.
• Challenges: Fast-paced and deadline driven environment with high expectations for quality and accuracy of work
• Scope & Organizational Impact: Significant organizational impact due to the high-profile nature of the work, exposure to board members and senior executives, and the regulatory and reputational risks associated with the board governance program.

Required Qualifications:

• Minimum of 5-years’ administrative experience in a large public company or similar organization.
• Strong interpersonal skills with a high comfort level in dealing with individuals at all levels.
• Highly motivated, organized, detail-oriented and can effectively prioritize and manage competing matters.
• Ability to exercise discretion and professionalism with highly sensitive information.
• Ability to work flexible hours during weeks in which board and committee meetings are held.
• Advanced skills in Microsoft Office, Adobe, Excel, and SharePoint.
• Initiative to drive change to streamline and improve processes.
• Experience in web-based applications such as Diligent and Workshare will be considered an asset.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

#LI-Hybrid

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact recruitment@manulife.com.

Referenced Salary Location

Salary range is expected to be between

If you are applying for this role outside of the primary location, please contact recruitment@manulife.com for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact recruitment@manulife.com for more information about U.S.-specific paid time off provisions.