Senior Project Coordinator to assist the PM in overseeing the entire VC (Video Conferencing) modernization project for our government client

Our client has a requirement to modernize video conferencing equipment with Microsoft Certified Microsoft Teams Rooms (MTR) equipment inapproximately 700+ boardrooms in sites across Canada. Our clients current video conferencing offering in these boardrooms leverages legacy equipment, which does not provide meeting participants with a functionally rich native Teams experience. Much of the legacy equipment is also at or near the end of support.

Our client needs to procure new Microsoft Certified equipment for these MTR boardrooms, including requisite ancillary peripherals, cabling, etc., as well as procuring installation services for the modernization of these boardrooms.

The qualified candidate is to work with the existing VCM project team to assist in project management activities as outline below in the tasks.

Work Mode - 100% Remote

Duration - Nov 3, 2025 -March 31, 2026

Responsibilities

· Assist project management and data processing professionals, technical users and end users in project coordination and synchronization tasks

· Provide administrative and technical support of a clerical nature as required to a project team

· Assist in performing such tasks as maintaining project documentation and application/system libraries, assist with costing workbooks

· Act as the first or single point of contact in a "hot-line" situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems

· Track project change requests, risk and issues

· Maintain and updates relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence

· Use computer tools, aids, system control languages on PCs, minis, or mainframes to perform work

· Communicate with project management and data processing professionals, technical users and end users on administrative matters related to the project

Must Haves

• Reliability Clearance
• 10+ years as a Project Coordinator
• Experience working on government projects
• MS Project, PMIS, PSPC Task Authorization Processes, procurement knowledge

Nice To have

Experience working on Audio Visual projects (AV)