Senior Event Coordinator required to support the planning and execution of several high-impact client events.

Our GTA based, Municipal Government client requires the services of a Senior Event Coordinator to support the planning and execution of several high-impact client

events.

ROLE:

This role will contribute to, but not limited to, Tech Showcase (an event to celebrate technical achievements and inspire future innovation across Client divisions), Public Wi-Fi Campaign and an Awards function for AI Innovation Challenge.

The successful candidate will be responsible for managing event logistics, coordinating communications, coordinating with Audio Visual team, promotions, and ensuring

all events are delivered on time and within scope.

The Event Coordinator will be responsible for carrying out the duties described below, when working in a hybrid mode, with remote two (2) days per week commencing on or about November 3, 2025. There might be additional travel required across various office locations within the GTA.

Duties:

1. Plan, coordinate, and execute events from concept to completion.

2. Manage event logistics including venue booking, guest speakers, catering, AV and other equipment, and materials.

3. Develop and implement communication strategies to promote events to all suitable audiences.

4. Liaise with internal stakeholders, vendors, and service providers.

5. Create and manage event timelines, budgets, and checklists.

6. Coordinate event registration, attendee communications, catering and post event follow-ups.

7. Support the development of promotional materials, signage, and digital content.

8. Ensure all events align with corporate and divisional strategic goals and branding guidelines.

9. Maintain accurate records and documentation for all event-related activities, contracts, and budgets.

10. Prepare post-event reports and evaluations to inform future planning.

MUST HAVE:

Proven experience in event planning and coordination, preferably in a corporate or public sector environment.

Strong organizational and project management skills with the ability to manage and logistically plan the sequencing of multiple events simultaneously.

Familiarity with technology-related events or digital transformation initiatives is a plus.

Demonstrated ability to maintain accurate records and documentation for all event-related activities, including contracts and budgets.