Project Controls Analyst responsible for coordinating, facilitating and driving the Front End Planning processes for our energy sector client. ID 26-024

5 days on-site in Darlington, ON.

Front End Planning (FEP)

• Project team member responsible for coordinating, facilitating and driving the Front End Planning processes.
• FEP Subject Matter Expert (SME) Provide recommendation on execution of Value Engineering and Project Definition rating index (PDRI) workshops and initiate if required.
• Initiate and facilitate Risk Profiling, Project Breakdown Structure development.
• Review and provide input into project scoping and Basis of Estimates.
• Initiate and co-ordinate scoping, and risk workshops.
• Prepare Risk Management plan with support from other project team members. Initiate external estimating contracts as required.
• Preparation of Project Execution Plan Obtain concurrence on project plan from applicable stakeholders (eg. Engineering, Design, CMO etc).
• Support and author Business Case Summary development.
• Ensure detail, accuracy and quality is adequate to allow monitoring and control of project to ensure successful completion of cost, schedule and scope commitments.

Project Monitoring & Control

• Develop and maintain updated and accurate conceptual phase schedule.
• Load approved project plan into applicable project control systems (eg AS7, Proliance, Prosight, etc).
• Set up applicable source systems (eg Tempus, SAP, Oncore, etc) as required and ensure alignment with project control systems.
• Maintain alignment between source systems and project control systems throughout project life cycle.
• Perform weekly schedule updates.
• Perform weekly cost and schedule analysis.
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Change Management:

• Ensure approved change control processes are followed.
• Prepare and obtain approval of applicable change control documentation.
• Timely update of project cost and schedule once change approval or direction has been approved.
• Perform “What if” analysis for project team. Maintain project baseline integrity.
• Ensure all baseline changes are documented, appropriately approved and auditable.
• Maintain accurate historical project performance throughout change control process.

Cost & Schedule Quality

• Maintain the project schedule such that it accurately reflects the current project plan, including field execution.
• Reconciliation of financial systems and project controls system.
• Remediate any discrepancies and maintain alignment.
• Ensure accurate project cost forecasting.
• Ensure accurate schedule updating/statusing.
• Maintain project schedule quality and accuracy.
• Critical path, float, predecessor and successor tasks identified, activities logically tied, minimal restraints etc.
• Monitor/verify standard project reports for accuracy.

Interface with Cross Functional Groups

• Interface with all stakeholders to ensure project plans are accurately updated and maintained.
• Interface with Finance to ensure financial systems reflect project plan and are aligned with project controls system.
• Interface with station work control for execution of field work.
• Obtaining cost and schedule commitments from applicable resource providers (eg. CMO, Design , FE).
• Obtaining cost and schedule status and forecasts from resource providers.

Business Planning

• Set up and maintain project control budgets.
• Annual business plan and control budget development and analysis

Purchase Order Analysis & Reporting

• Ensure applicable source systems are set up correctly to maintain alignment between costs and assigned budgets in project plan.
• Populate project control systems to accurately capture and allow monitoring of costs.
• Monitor contractor cost and schedule performance against project plan and identify actual or potential discrepancies to Project Manger.
• Recommend corrective actions.
• Monitor project PO’s (actuals, forecasts, payment status, accruals) and identify actual or potential issues to Project Manger.

Closeout Phase

• Facilitate and support project financial close out process.
• Final reconciliation and finalize/close out project controls and source systems (AS7, Oncore, SAP, etc).
• Miscellaneous Assist with continuous improvement of PMO processes and procedures.
• Maintain document project file which provides an auditable trail throughout the project lifecycle including project approvals (ie BCS &PEP), change control (ie PCRAF, SSBCS, Baseline Change forms) and close out.

Qualifications

• Experience with Primavera P6
• Minimum 6 years experience in project controls or project management support, preferably in the energy sector
• Strong knowledge of project controls, risk management, estimating, and scheduling