Junior Data Entry Specialist - BNSJP00033740

Location Address: 90 Wynford Drive 4th Floor - hybrid - 3x onsite/week

Duration: 9 months

Typical Day in Role:

Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

-Process invoices and review entries on PeopleSoft and SMS (SmartStream)

Accountabilities:

1. Assist with the timely and reliable execution of operating activities and provide sound accounting support to the unit by:

• Ensuring that all invoices are settled by the due date

• Accurately processing monthly, quarterly and year-end accruals.

• Acquiring and maintaining a strong knowledge of Bank’s Accounting Policies and Procedures.

• Promptly reconciling source documents to General Ledger Suspense Accounts at appropriate intervals

• Ensuring all invoices, expense statements and other instruments received for processing contain all necessary information and bear evidence of authorization.

• Processing all accounting transactions to the appropriate Customer/General Ledger Accounts in accordance with established accounting policies and procedures.

• Following up and resolving exceptions, unposted items, outstanding transactions in the suspense accounts and outstanding invoices to subsidiary companies of the Bank.

2. Ensure Customer Service is consistent by:

• Ensuring timely, accurate and efficient processing of customer inquiries.

• Actively seeking opportunities to improve departmental processes and customer service.

• Ensuring Customer Service Standards set out in the Service Level Agreements are consistently met.

• Ensuring the timely and accurate processing of invoices, expenses, and other accounting transactions.

• Ensuring the timely escalation and upward referral of unresolved/unusual inquiries/outstanding issues.

• Ensuring the timely and reliable investigation and resolution of and response to inquiries from the servicing Units/other Departments of the Bank, in a manner that provides total satisfaction.

3. Participate in departmental activities and actively promote Teamwork by:

• Sharing learning and insight with fellow employees

• Providing input and ideas on how to improve processes

• Demonstrating cooperation within and beyond own team

• Assisting in the training/cross-training of fellow employees

• Assisting when volumes, due to vacations or other absences demand the performance of other duties.

• Promoting a friendly climate, good morale and cooperation within and beyond own team or unit.

4. Contribute to the overall profitability of the Bank by:

• Identifying issues/processing deficiencies and recommending solutions.

• Assist with the implementation of new projects.

Candidate Requirements/Must Have Skills:

1) 3+ Data Entry experience

2) Previous banking or Financial Institution experience

3) Knowledge/experience with reconciliations

4) Strong knowledge of Excel (spreadsheets, VLOOKUP, pivot tables)

Nice-To-Have Skills:

-Bilingual (French or Spanish)

-PeopleSoft and SmartStream