Estimating Coordinator

Our client is a growing mechanical contractor operating across the Lower Mainland, specializing in plumbing, HVAC, and mechanical systems for commercial and institutional projects. They have built a reputation for delivering high-quality work through strong internal systems, attention to detail, and a highly process-driven approach to project delivery and estimating.

The team operates in a fast-paced environment with a strong focus on accuracy, accountability, and operational efficiency. This is an excellent opportunity to join a stable and organized company where internal support staff play a critical role in the success of the business.

About the Opportunity
Our client is seeking a highly organized and detail-oriented Estimating Coordinator to support their Chief Estimator and internal estimating team. This is a behind-the-scenes coordination role best suited for someone who enjoys structure, accuracy, and working within established systems and processes.

The successful candidate will assist with mechanical takeoffs, document control, spreadsheet management, and bid preparation support for commercial mechanical projects across BC. This role is heavily administrative and process-focused, requiring someone who can manage multiple deadlines while maintaining a very high level of accuracy.

This is an ideal opportunity for someone with construction coordination or junior estimating experience looking to further develop within the mechanical construction industry.

Responsibilities

• Assist with quantity takeoffs for plumbing, HVAC, and mechanical systems from drawings and specifications
• Populate and maintain estimating spreadsheets with vendor and supplier pricing information
• Organize and maintain electronic tender folders, drawings, addenda, RFIs, and project documentation
• Support the preparation and submission of tender packages
• Ensure all estimating documentation is tracked, updated, and filed accurately
• Coordinate internally with estimating and operations teams throughout the bid process
• Assist with administrative tasks related to estimating and project bidding
• Maintain strong attention to detail and accuracy under strict deadlines

Requirements

• 1-2+ years of experience in a Project Coordination, Estimating Coordination, or Junior Estimating role within the construction industry
• Strong organizational and document control skills
• Ability to read and interpret architectural and mechanical drawings
• Familiarity with Canadian construction specifications and BC construction environments
• Advanced proficiency with Microsoft Excel and PDF markup software
• Strong communication skills and ability to work effectively within an internal team environment
• Self-motivated with the ability to manage workload independently after training
• Detail-oriented with strong time management and deadline management abilities

Nice to Have

• Exposure to plumbing, HVAC, or mechanical construction projects
• Familiarity with BC Plumbing Code
• Experience supporting tendering or estimating teams
• Experience working with construction-related spreadsheets, takeoffs, and bid documentation

Compensation

• $55,000 - $75,000 depending on experience
• 2-3 weeks vacation
• Health & dental benefits
• Future growth opportunities within a growing organization
• Hybrid work environment

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.