Full-time Payroll Analyst

Posting #2024-929540

Non Union

Position: Payroll Analyst

Department: Finance

Status: Full-time

Hours: Monday to Friday - 7.5 hour days

Site: Oakville

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

This is what you'll be doing:

This position is responsible for the accurate & timely processing of the bi-weekly payroll for approximately 5,200 hospital & supporting organization staff using Meditech and API eScheduling systems. The successful candidate will prepare monthly reporting and is accountable for the calculation & reconciliation of legislated remittances. This role is also a primary contact in addressing both internal and external stakeholder inquiries.

• Process the bi-weekly payroll for unionized and non-unionized employees accurately by ensuring compliance with HHS policies and union collective agreements
• Process employee expense reimbursement claims and other payments in accordance with HHS policies
• Review and process bi-weekly payroll adjustment forms
• Prepare audit reports of the bi-weekly payroll for review
• Prepare, reconcile and remit monthly government remittances
• Process and submit employment and government forms as required (i.e. Stats Canada reports, ROE’s, WSIB claim information)
• Act as a resource to internal departments for payroll matters
• Engage in cross functional workflow development & testing
• Recommend and lead process improvements
• Work cross functionally to ensure organizational compliance with payroll processes
• Calculate & process retro payments as required
• Provide organizational payroll training
• Perform administrative duties including filing, data entry, ad hoc reporting and other duties as assigned.

This is what you'll need to do it:

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• PCP designation preferred, PCP candidates may be considered
• Diploma or university degree required
• Demonstrated success in a fast paced, high complexity & high- volume work environment required
• Healthcare or Meditech experience is preferred
• Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills
• Ability to multi-task, problem solve, and prioritize deliverables in a dynamic environment
• Excellent organizational skills
• Proven interpersonal skills with the ability to work effectively as part of a team
• Excellent verbal & written communication and able to effectively work will all levels of the organization with a customer focus.
• Proven ability to remain solution oriented when faced with difficult situations
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
• Satisfactory employment and attendance record

Salary Range: $60,119 to $75,212 annually

Date Posted: March 8, 2024

Internal applications due by: March 15, 2024

If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please submit your application via our website at www.haltonhealthcare.com directly to this posting and include a current copy of your resume.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. We ask for everyone's cooperation in our efforts to accommodate health concerns