Administrative Secretary - Forensic Early Intervention Service

Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system - a world where Mental Health is Health.

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The Complex Care & Recovery (CCR) Program is seeking a Casual Administrative Secretary to work in the Forensic Early Intervention Service. Reporting to the Program Manager, the successful candidate will work collaboratively with an inter-professional team to provide administrative/clerical duties in order to ensure the smooth and effective operation of the clinic. Responsibilities will include, but are not limited to: Registration, scheduling of all new and re-occurring appointments, preparing daily schedules, reconciling daily visits and counts. Document preparation and inter programmatic correspondence, responding to telephone inquiries from clients, families and community agencies/physicians and organization and management of daily clinic schedules. You will conduct data entry for registering and discharging clients as well as daily input of client’s visits. You will be accountable for preparing and management of clinic charts, filing and photocopying clinical documents, ordering supplies, collecting data, and performing other related activities as required. This position is based in the FEIS office at the Toronto South Detention Centre (160 Horner Avenue), however occasional travel between 655 Martin Street, (Vanier Detention Centre for Woman) and 100 Stokes Street (CAMH) may be required. A security clearance will be required prior to starting on site. You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable regulatory and legislative requirements

The successful candidate will possess a one-year Community College diploma in Office Administration or a related discipline with two (2) years secretarial/administrative experience. You will have sound analytical and problem-solving skills, excellent interpersonal and communication (verbal and written) skills, and possess strong administrative skills. You must be proficient with Microsoft Office applications such as Microsoft Outlook, Word, Excel, and PowerPoint to support the department’s activities. Excellent writing and minute taking skills are necessary. You must demonstrate sound judgment, the ability to interpret and apply policies and procedures, and work as part of a team. You will have the ability to and possess experience in dealing with clients, staff, volunteers and other internal and external agencies from diverse cultural and ethnic backgrounds. You will demonstrate sound judgement, high levels of tact and diplomacy and must be able to respond to customers professionally and politely while creating a welcoming and comfortable environment. The ideal candidate will also be creative and flexible with regard to types of tasks and a team player with a high degree of initiative. Must be able to work under pressure and deal with conflicting priorities and deadlines. Bilingualism (French/English) and/or proficiency in another language is an asset.

All applicants offered and accepting employment must complete an enhanced screening check. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification and permission to conduct any specific screening as indicated. A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained and kept strictly confidential.

All applicants offered and accepting employment must complete a Vulnerable Sector Police Records Check. The offer of employment will be conditional upon receipt of the satisfactory Vulnerable Sector Police Records Check.

Please Note: This is a casual position