Administrative Assistant - Mess

CFMWS - WHERE PURPOSE MEETS PASSION!At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.THE ROLEAs an Administrative Assistant, you will deliver the administrative services such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying and correspondence. You will prepare travel arrangements, travel claims, and expense reports. You will prepare and organize material for conferences and meetings, managing logistics, travel and expenditures. The Administrative Assistant will provide administrative support to the set-up and take down of social and military functions. This is a role where everyone works as one team to provide the best customer experience for our military members and community and contributes in creating a fun and positive workplace. If you thrive in a customer-focused environment, have strong interpersonal and organizational/ administrative skills and enjoy working in a team environment, this opportunity is for you!QUALIFICATIONS NEEDEDEducation, Certifications and Licenses High school diploma Experience In office administration In data entry, data manipulation, record-keeping and retrieval techniques In maintaining filing systems In drafting correspondence and reports In invoice processing In organizing meetings, events and conferences In transcribing notes and minutes taking In making travel arrangements and travel claims procedures In preparing presentation materials Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadershipLANGUAGE REQUIREMENTSBilingual (English and French) Essential Reading: Functional Writing: Functional Oral: FunctionalBENEFITS AVAILABLEHealth Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage. Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training. Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/BenefitsOTHER INFORMATIONThis is an on-site position with an assigned work location. Offer expertise in management, operational and hospitality services as part of the team that oversees military messes throughout Canada and the world. The military mess is the centre of social life for serving members of the Canadian Armed Forces, where customs, responsibilities and social standards are practiced. Messes are steeped in rich military heritage and tradition. The mess includes food as a central component of events and camaraderie. Personnel Support Program (PSP) Hospitality Services and management are pinnacle to their success.START DATEAs soon as possible.INCLUSION AND ACCOMODATIONCFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.