Specialist, Accounts Payable Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity
The Accounts Payable Specialist role reports to the Accounts Payable Manager and supports overall A/P functional performance and service delivery.
This position will require for the successful candidate to work in person at the Toronto or Cambridge office.

What You'll Do Here

• Provide support and guidance on A/P operational processes, policies and practices.
• Enter invoices into SAP Timely and accurately.
• Perform Winshuttle Uploads of invoices into SAP.
• Manage assigned mailboxes.
• Perform supplier reconciliations of strategic vendor accounts.
• Responsible for leading monthly supplier meetings with various levels of management
• Support the development of training materials and participate in training new hires.
• Oversee the creation and maintenance of assigned Reporting for Shared Services in-cluding metrics, exception reporting, etc.
• Troubleshoot SAP A/P issues as they arise to achieve acceptable outcomes.
• Complete other ad hoc analysis, special projects and duties as needed.
• Work with IS team to perform system testing as needed.
• Works with the A/P Supervisor to determine priorities and assist in the successful execution of required projects and day to day tasks.
• Work with company personnel to resolve service issues using sound business acumen.
• Act as the liaison between A/P and A/R for all intercompany and reciprocal accounts. This would include:
• Documenting processes and providing training,
• Ensuring that customer service expectations are met or exceeded,
• Understanding the business requirements,
• Working closely with A/P Manager to deliver quality, cost and productivity to meet the service level agreement specifications,
• Responsible for the documentation of policies and procedures and assisting in audits,
• Ensuring all A/P documentation (policies and procedures) are prepared, maintained and harmonized (whenever possible), and
• Executing internal control procedures to ensure that confidential records and company assets are adequately protected.
• Monitor all Accounts Payable process controls directly associated with the Aecon internal compliance documentation and any audit requirements.
• Foster teamwork and communication within the Accounts Payable team and with other departments.

What You Bring To the Team

• College Diploma or University Degree (Accounting preferred).
• 2-5 years full cycle Accounts Payable experience, preferably in a fast paced, high volume environment in the construction industry.
• Strong proficiency in Microsoft Office; specifically, Excel (advanced) and other Microsoft Office applications.
• Analytical thinking skills with the ability to simplify & breakdown issues to determine root cause.
• Proficient with SAP FICO module.
• High customer service mindset.
• Strong organizational skills in order to meet multiple deadlines and handle multiple tasks, while maintaining a high attention to detail.
• Flexibility to manage increased volume of work at month-end (ability to work overtime hours as required).
• Desire to take ownership of tasks assigned and willingness to learn.
• Effective interpersonal and communication skills, both written and oral.
• Ability to work effectively with limited supervision and in a team environment

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.