Volunteer Coordinator

Position Summary:

Under the supervision of the Clinical Service Lead- Spiritual Health, the Coordinator of Volunteers effectively utilizes all volunteers, providing a structure that allows volunteers personal growth while meeting program needs for all Eden programs.

Qualifications:

• Education/Certification:
  • High School Diploma required
• Experience:
  • Experience in organizing and coordinating the activities for groups of people required
  • Experience in volunteer work an asset
• Knowledge, Skills and Ability:
  • Ability to relate to people of various backgrounds
  • Strong organizational skills
  • Ability to appropriately delegate tasks based on individual’s skills and strengths
  • Knowledge of managing a departmental budget
  • Excellent oral and written communication skills
  • Aptitude for teaching and motivating others
  • Ability to work independently
  • Working knowledge of Microsoft Office programs
  • Strong understanding of the benefits of utilizing volunteers in a publicly-funded organization

Other Requirements and Conditions of Employment:

• Satisfactory Criminal Record Check (with the Vulnerable Sector Check)
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Valid Driver’s License
• Current Vehicle Registration, indicating 3rd Party Liability Insurance of $1,000,000 or more

Principal Duties and Responsibilities:

Volunteer Coordinator Duties:

• Develops Volunteer Program objectives and implements evaluation to ensure overall effectiveness of the Program
• Creates volunteer recruitment and retention strategies
• Updates and maintains policies and procedures related to the Volunteer Program in collaboration with Clinical Service Lead - Spiritual Health

• Provides encouragement and support necessary to facilitate a sense of teamwork among staff and volunteers.
• Develops job descriptions for volunteers in consultation with management, keeping in mind program needs and appropriate volunteer involvement
• Encourages and supports implementation of ongoing training, supervision and evaluation procedures for all volunteers
• Maintains a working relationship with program staff as well as with individual volunteers and relevant community organizations
• Ensures that all volunteers receive appropriate recognition through both formal and informal methods
• Maintains personnel files for volunteers, including: application form, signed position description, confidentiality form(s) and commitment forms, record of time involvement, training received and evaluation. Personnel files of volunteers working one-on-one with patients/clients also include: Criminal Record Check, Adult Abuse Registry Check, Child Abuse Registry Check and proof of valid Manitoba Driver’s licence

• Maintains and updates volunteer contact information
• Provides updated volunteer lists for each program
• Prepares monthly calendar listing volunteer related activities
• Develops posters, pamphlets, handbooks, etc. required for the Volunteer Program.
• Handles correspondence associated with the Volunteer Program
• Compiles and documents statistics and financial/budget information regarding the Volunteer Program for Administration and for funding groups
• Monitors program needs on a continuing basis for volunteers and volunteer services
• Participate and work alongside volunteers in all areas to create an atmosphere of care and appreciation for volunteers and clients participating in activities
• Assist in client activities when there is a shortage of volunteers

Physical Demands and Working Condition:

• Must be physically capable of carrying out the duties and responsibilities as assigned.