Administrative Officer ( Pharmacy)

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 155-25-7144003

Posting End Date: May 28, 2025

City: Winnipeg

Work Location: MacCharles

Department: Pharmacy

Union: Non-Union

Hiring Status: Permanent

Anticipated Start Date: September 02, 2025

FTE: 1.0

Anticipated Shift: Days/Modified Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $30.358 /$31.262 /$32.234 /$33.202

Job Summary:

Under the supervision of the Director of Pharmacy Operation and Director of Provincial Oncology Program, the Administrative Officer at CancerCare MB (CCMB) will be responsible for providing high level administrative support and office management to the staff in Systemic Therapy Program, Pharmacy Operations and Provincial Oncology Drug Program (PODP). The incumbent will provide supervision and distribution of workload to the departmental administrative assistants and will provide confidential administrative support for Pharmacy Operations and PODP leadership, enter payroll, support program statistics and perform other duties as assigned to meet the objectives of the programs.

The Administrative Officer will assist the department with staff recruitment, hiring, on-boarding and off-boarding. Other duties and responsibilities include payroll entries, coordination and minute taking of division meetings, preparation and upkeep of administrative standard operating procedures and preparation of financial paper work.

The Administrative Officer will be required to work in a fast-paced environment and to prioritize a large complex workload to meet deadlines. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercise sound judgment, maintain confidentiality, and be willing to assume a variety of assignments, as required. The candidate must be a self-starter, have the ability to work both independently and in a team setting with minimal supervision.

Qualifications:

Education

• Successful completion of a recognized Administrative Training Program from an accredited educational institution.

Experience

• 5 years directly related experience, supporting an intermediate / senior level leader
• 3 years of experience working in a fast-paced, dynamic environment managing multiple, competing priorities preferably within a healthcare setting.
• 2 years supervisory/leadership experience
• Experience on payroll entries for department staff
• Experience recording and preparing minutes and agendas

An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Ability to coordinate and work with a multidisciplinary team
• Strong organizational, prioritization skills, & attention to detail
• Strong computer literacy and proficiency in MS Office Suite (Outlook, Word, Excel, Access, PowerPoint)
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work effectively both independently and as a member of a team
• Ability to work on several competing priorities simultaneously
• Demonstrated problem-solving and organizational skills
• Demonstrated excellence of written and verbal communication skills
• Ability to compose correspondence on behalf of leadership
• Experience scheduling and coordinating meetings and travels
• Experience maintaining spreadsheets and databases
• Excellent keyboarding skills 65 WPM.

Assets

• Skills in project management
• Experience working in a healthcare environment
• Experience working in a unionized environment

Others

• Must have satisfactory employment record.
• Must be legally able to work in Canada.
• Ability to speak French is preferred.

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.