Administrative Assistant / Adjoint.e administratif.ive

Requisition ID: 356875

Competition #: SS-24-338

Position Control #: 899-715101015A207-01

Posting End Date: Open until filled

City: Niverville

Site: Southern Health-Santé Sud

Work Location: Community Health Services - Niverville

Department / Unit: Primary Care/My Health Teams

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: As mutually agreed - Indefinite

FTE: 1.00

Anticipated Shift: Days/Evenings

Daily Hours Worked: 7.75 hour shifts

Wage Rate: As Per CUPE Collective Agreement

Position Summary:
Reporting directly to the Manager - Primary Care, the Administrative Assistant - My Health Team is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program’s My Health Teams. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.
The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications:
• Proficiency of both official languages is essential (English/French)
• Graduate of a recognized Administrative Assistant Program or equivalent
• Knowledge in use of photocopier, facsimile, calculator
• Knowledge and proficient in Microsoft Office Applications and Outlook
• Knowledge of basic medical terminology
• Minimum of two (2) years directly-related administrative experience in a health care setting
• Demonstrated keyboarding speed of 35-40 words per minute
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Demonstrated ability to meet the physical and mental demands of the job
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Good work and attendance record

Conditions of Employment:
• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.