Project Coordinator (I)

Applicants will be considered in the following order:

1) Qualified permanent ESS/OSSTF Bargaining Unit employees.

2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3) Qualified external applicants (includes employees from other Bargaining Units)

The Waterloo Region District School Board is situated Canada’s innovation heartland, where we are innovating tomorrow by educating today. The Board provides a comprehensive educational program for approximately 64,000 students in the Region of Waterloo. The Board is the seventh largest public school district in Ontario with 16 secondary schools, 106 elementary schools, and approximately 11,000 staff members. Additional information regarding the Board is available on the Board’s website at

Reporting to the Manager of Capital Projects, the incumbent will be responsible to assist with all phases of new school construction, alterations/additions, building envelope retrofits, program enhancements and major mechanical projects from design through to occupancy stage.

The successful applicant for this Educational Support Staff position Level I ($92,232-$106,574), will be working 40 hours per week, 12 months a year, effective as soon as possible.

• Acting as the Board representative for all aspects of construction and design board wide
• Evaluate needs and develop cost effective options in collaboration with other team members
• Work with architects and consultants to develop accurate cost estimates for contemplated projects
• Work with architects and consultants to prepare contract documents and specifications
• Execute capital renewal (renovations) projects with budgets of up to $20M annually.
• Execute all new construction (additions and new builds) for projects up to $60M.
• Supervise and coordinate architectural and engineering services
• Liaise between consultants, contractors, appropriate Board staff and regulatory officials
• Monitor the progress of projects and report findings
• Perform contract administration including the review of progress draws, change notices, schedules and “as built” documentation, within contract timelines
• Collaborate and liaise amongst Board departments and staff as required.
• Report progress of major projects to senior management for quarterly Board meetings.
• Develop and maintain standards manuals for equipment and building product and systems used in construction and facility renewal projects
• Plan, coordinate, and implement all communication including project, budget and schedule status with School administration (Principals and VP’s), and Facilities Staff (Managers and Supervisors)
• Review and Approve invoicing and payments to ensure compliance with legislation as outlined in the current Construction Act.
• Provide or arrange for staff training on newly installed building systems

Qualifications

• Post-secondary school education as a Certified Engineering Technologist (C.E.T), Certified Architectural Technologist, Architect or Engineer.
• Minimum of 10 years’ experience as a project team leader in the institutional building construction and renewal industry is required
• Demonstrated strong working knowledge of the installation and renewal of building mechanical and electrical systems including all facets of building science
• Has successfully implemented multiple complex multi-year projects over $2.5M.
• Well-developed knowledge of Ontario Fire and Building codes, and other municipal regulations and bylaws.
• Working knowledge of safety, fire and building codes, as well as other municipal regulations and bylaws
• Proven ability to review and prepare contract documents for a variety of buildings and site related projects
• Strong analytical skills and the ability to implement cost effective solutions
• Demonstrated organizational skills, written and oral communication skills
• Proven computer skills for applications in spreadsheets, database, and word processing systems
• Knowledge of project management software systems is required
• Knowledge of Auto CAD systems and Revit building information modeling would be an asset
• High degree of initiative and self-confidence necessary to function in a strong team based environment
• Valid driver’s license and personal vehicle are required

Applicant Self-Identification Questions

The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact .

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.