Administrative Assistant

Department: Arts-Office of the Dean
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

Temporary full-time from 06/01/2026 to 05/31/2027

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Officer (AO), the Administrative Assistant plays a critical role in sustaining the effective, consistent, and compliant operation of the Dean’s Office. The position exists to provide dedicated, high‑level administrative and operational support that enables the Dean’s Office to function smoothly within a complex academic environment characterized by multiple stakeholders, overlapping timelines, and highly regulated processes. The Administrative Assistant will also act as back up support to the various academic units within the College of Arts.

Duties and Responsibilities

The Administrative Assistant is responsible for a broad range of core administrative, human resources, financial‑adjacent, and systems‑based activities that are essential to the day‑to‑day functioning of the College. By managing and executing these activities with accuracy, discretion, and sound judgment, the role ensures continuity of operations, mitigates risks related to deadlines and compliance, and supports the timely delivery of services to faculty, staff, students, and central administrative units.

The position contributes to operational continuity and consistency across academic units by providing administrative support, guidance, and coordination as required, ensuring that essential academic and administrative processes are maintained and aligned at the college level.

The position independently manages routine and cyclical administrative processes, coordinates complex workflows, and serves as a knowledgeable first point of contact for inquiries by triaging and resolving routine matters and escalating issues as appropriate. The incumbent applies established policies, collective agreements, and procedures to real‑time situations, anticipates operational needs, and contributes to the overall effectiveness and responsiveness of the Dean’s Office. The Administrative Assistant supports institutional priorities and contributes to operational stability and the effective functioning of the Dean’s Office.

Requirements

• Community College (2-years) in Office Administration, Business Administration, or related field, or an equivalent combination of education and experienceAdvanced proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and collaboration/records tools (e.g., SharePoint).
• Experience with HR/time reporting systems (e.g., Gryphons at Work, Human Resources Time Entry, etc.) and University administrative platforms (e.g., UniWeb/eCV, GryphForms, etc.).
• Excellent written communication, document formatting, and record-keeping skills.
• Strong service orientation, professionalism, discretion, and ability to handle confidential information.
• Ability to manage multiple deadlines, coordinate complex logistics, and maintain accuracy under pressure.

Employee Type: Temporary
Position Number: 10925726
Classification: OSSTF/TARA, District 35 Salary: Band 4
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 04/17/2026
Close Date: 05/01/2026