Accounting and Financial Clerk

Department: Plant Agriculture
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 07/21/2025 to 02/20/2026
Temporary Absence of the Regular Incumbent

This position is required to be on-campus Monday - Friday.

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Officer in the Department of Plant Agriculture, the Accounting & Financial Clerk is responsible for providing accounting/financial/purchasing support to the department, which is a large, diverse and research-intensive department with multiple locations. The incumbent will liaise with department staff, faculty, and students as well as other units within Financial Services and Physical Resources to process department revenues and expenses while adhering to UofG financial policies and procedures.

Duties and Responsibilities

Main duties of the position include: reviewing appropriate supporting documentation and authorizing expenses; placing, processing and receiving orders for goods and services; reviewing expense claims; reviewing and reconciling transactions & balances for operating and research accounts; shipping; assisting in department budget review and forecasting; and preparing invoices or revenue remittances that satisfy audit requirements for both operating and trust accounts. The incumbent will also prepare and post journal entries to the University’s financial system to transfer funds, record internal charges, and correct coding errors. The Accounting & Financial Clerk is part of the administrative support team for the department and may be required to assist and provide backup for other team members as needed.

Requirements

• One-year Community College Diploma in Accounting or Business and a minimum of one year of relevant experience, preferably within a university administrative setting, or an equivalent combination of education and experience.
• Demonstrate exceptional organizational skills, an ability to work with numerous interruptions in an effective and timely manner, and a capability to multitask and troubleshoot while maintaining attention to detail.
• Demonstrate strong communication skills, independent judgment for decision making, and excellent time management when dealing with conflicting priorities and deadlines.
• Must be proficient with Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).
• Experience with various financial systems at the University of Guelph, such as the Financial Reporting System (FRS), Oracle, Expense Claim System (SAP Concur), iProcurement, and Journal Entry System (ADI) would be considered an asset.

Employee Type: Cover
Position Number: 10128071
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/02/2025
Closing Date: 07/09/2025