Description
Position: Logistics Coordinator (part-time March to mid-June / full-time mid-June to mid-August 2026)
Department: Building Impact Summer Series
Reports To: Director of Strategic Partnerships and Student Pathways
Contract Period: March 2026 - August 2026 (Seasonal, with the possibility of renewal next year)
Part-time negotiable (10 hrs/week minimum) with full-time, in-person required mid-June to mid-August
Application Closing Date: February 17, 2026
Salary: $23 - $28 per hour
The Logistics Coordinator ensures the smooth operational execution of the Building Impact Summer Series, managing registration, scheduling, staffing logistics, facilities coordination, and operational reporting. This role works closely with the Summer Camps Manager and the Director to guarantee a safe, efficient, and high-quality summer program experience.
This individual embodies the following core competencies: empathy, integrity, humility, respect, responsibility, and resilience.
Desired Outcomes
- Seamless day-to-day operations of the summer program.
- Accurate registration, scheduling, and staffing without conflicts.
- Smooth communication flow with families, staff, and school departments.
- Reliable operational records to support evaluation and year-over-year growth.
In order to provide the best possible learning environment for our diverse, multicultural student population, St. George's actively seeks to recruit staff from groups that have been traditionally underrepresented in independent and international schools. BIPoC and 2SLGBTQIA+ people and those with disabilities are warmly encouraged to apply, and invited to reach out for more information about our commitment to diversity, inclusion and belonging.
Responsibilities will include:
Program Planning (part-time; March - mid-June)
- Set up the registration platform and enrollment processes.
- Plan staffing schedules, classroom/facility usage, and supply needs.
- Coordinate with Finance team on tuition tracking and budget alignment.
- Collaborate with the Director and Summer Camps Manager to align operations with program strategy.
Staff Recruitment & Training (part-time; April - May)
- Coordinate onboarding and orientation logistics for instructional staff and student volunteers (HR forms, schedules, workspace setup).
- Prepare operational materials, safety protocols, and guides for staff and volunteers.
- Support the Summer Camps Manager in volunteer coordination and placements.
Program Delivery (full-time; mid-June - July)
- Manage daily operations: registration desk, attendance, classroom setup, and facilities coordination.
- Ensure staff coverage, safety procedures, and smooth transitions between program streams.
- Track operational data and program metrics to support reporting and evaluation.
- Troubleshoot operational issues in collaboration with the Summer Camps Manager and Director.
Post-Program Evaluation (full-time; to mid-August)
- Compile operational reports: attendance, registration data, staffing efficiency, and budget reconciliation.
- Document logistical processes to support continuity and planning for future summers.
- Contribute operational insights to support program evaluation and improvement.
Qualifications will include:
- Bachelor’s degree preferred; experience in administration, HR or event coordination preferred.
- 1-3 years of experience in program coordination, operations, administration, or event management, preferably in an educational, camp, or youth-focused environment.
- Demonstrated strength in logistical planning, scheduling, and operational execution for multi-day or multi-stream programs.
- Strong organizational skills, with close attention to detail and the ability to manage multiple priorities simultaneously.
- Proven ability to work independently as a self-starter while collaborating effectively within a team-based environment.
- Experience managing registration systems, databases, scheduling tools, or student information systems; familiarity with platforms such as Blackbaud, Veracross, Workday, or similar systems is an asset.
- Clear and professional written and verbal communication skills, including experience communicating with families, staff, and internal departments.
- Strong problem-solving skills and the ability to respond calmly and effectively to unexpected operational challenges.
- Experience supporting youth programs, camps, or school-based initiatives, with an understanding of safety protocols and risk management considerations.
- High standard of professionalism, discretion, and ethical conduct.
- Ability to represent the School positively with internal and external stakeholders.
- Comfort working in a fast-paced, seasonal environment with fluctuating demands.
- Willingness and ability to work occasional early mornings or extended hours during peak program delivery periods.
Interested applicants should email a cover letter and resume to: careers@stgeorges.bc.ca
