Receptionist/Office Services Administrative Representative to support daily operations at a leading professional services organization - RQ02330

Our professional services client is seeking a Reception/Office Services Administrative to support daily operations at a leading professional services organization

Duration: 6 months

Location: Victoria - Onsite

Hourly Pay Rate: $23/- per hour

As an Office Services Administrative/Reception at our Victoria office, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. You will be responsible for managing the well being of our office environment as well as responding to office requests from the partners and staff to help keep the office running smoothly.

Must Haves

• 1+ years in office services or reception within a professional services environment
• Proficiency with Microsoft Office 365 applications
• High school diploma; post-secondary education

Nice to Have

• Previous experience supporting a large professional services firm
• Experience using courier systems such as FedEx or DHL

Responsibilities

• Provide office services and ensure the smooth running of the office
• Coordinate mail, courier, printing, and scanning through Premier Office
• Serve as first point of contact to internal staff and clients, greeting visitors and managing calls
• Process incoming and outgoing couriers, verify and log inbound packages, and update tracking information
• Coordinate meeting room setup, catering, and AV support for meetings and events
• Receive and process invoices, cheques, and credit card payments using the e-payable system
• Track and order office, coffee, and event supplies, as well as manage vendor relationships