Intermediate Project Administrator to provide financial management, stakeholder engagement, planning event coordination, and reporting for a public sector

Our valued public sector client is hiring an Intermediate Project Administrator to provide financial management, stakeholder engagement, planning event coordination, and reporting.

Background:

The organization requires contracted professional services for support, administration, and delivery of a wide range of planning products and effects in support of Joint Readiness Exercise planning.

Tasks:

• Effective joint exercise design, planning, preparations, delivery, and reporting requires a broad range of products and events throughout the JELC. The Exercise Planner Support will support the Exercise Planner Lead of JRE managed exercises in all formats (TTX, CPX, & LIVEX). Doctrine, references, and best practices will be used throughout. The Exercise Planner Support must be effective with Microsoft Office software including (but not limited to): Word, Excel, PowerPoint, and Outlook.
• The Exercise Planner Support must perform the following tasks in support of the Exercise Planner Lead:
• Familiarize with past exercise iterations to incorporate Lessons Learned (sustain and improve) into current planning;
• Assist with the drafting, review, and distribution of exercise documentation such as (but not limited to): briefing materials, presentations, EXIDs, EXSPECs, EXORDs, and PXRs;
• Support development and assessment of JMETs;
• Prepare and coordinate updates for administration related to the exercise planning events and execution. This includes (but not limited to): VCRs, TDRs, CFTPOs, event registration, nominal roles, Joining Instructions, and Administrative Instructions.
• Process documents to include: staffing review templates and military writing standards, RDIMS submission, and DDA processing;
• Assist with the development of financial forecasts, cost estimates, and budget documentation for planning events and execution;
• Track and assist with management of expenses for planning events and execution IAW the exercise budget
• Assist with the coordination of deliverables and returns with Core Planning Team members, stakeholders, exercise participant leads, and host nation exercise planners;
• Assist with the planning, coordination, and delivery of exercise preparation events, working groups, and meetings. This includes (but not limited to): scheduling, communications, drafting briefing products, bookings, administration, and minute keeping; and
• In the absence of the Exercise Planner Lead, act as central Point of Contact and independently continue assigned tasks. Decision authority remains with Exercise Planner Lead or JRE Section Head.

Must Haves:

• Project Administration - 5+ years
• Degree or diploma in related field
• Secret clearance