HYBRID - IT Project Manager to plan, execute, document, and finalize various projects according to strict deadlines and within budget

HYBRID - Our client is seeking a IT Project Manager to plan, execute, document, and finalize various projects according to strict deadlines and within budget

Permanent Full-Time Position. Annual salary is between $110K - $122K year. Hybrid in Vancouver, BC minimum 2 days/week onsite with first week fully on-site (must be flexible to come in additionally as needed).

Must Have:

• 5 years of work experience as a IT Project Manager, leading projects in IT operations and development environments, including:
• Managing projects for enterprise products, cloud software and ERP
• Managing IT Operations projects for networks, servers, desktops, and virtual environments.
• Managing IT infrastructure upgrades and deployment projects (hardware, software, telephony)
• Demonstrated experience with agile and iterative project management methodologies.
• 5+ years’ experience with project management software, such as Microsoft Project or similar tools
• Experience with productivity tools such as Confluence, Jira, SVN, SharePoint, Visio, BPM tools.
• Experience with all aspects of business process development and improvement.
• An equivalent combination of education and experience may be considered.

Skills & Abilities

• Ability to effectively communicate (written and verbal) in both highly technical and non-technical environments with all levels

of the organization. Effective presentation communication skills required and able to clearly explain concepts to diverse

audiences.

• Ability to direct complex technology projects, including developing proposals, setting budgets, project planning and

implementation.

• Ability to effectively lead and direct the work of others in a collegial setting.

Ability to establish and maintain effective relationships with management, faculty, employees, students, facilities and security

staff, vendors, other institutions, external agencies and/or the general public.

• Ability to build and maintain effective working relationships and to provide excellent customer service to all clients.

• Ability to develop, plan, execute and complete multiple projects simultaneously.

• Ability to work well under pressure and to effectively meet deadlines and organizational requirements.

• Ability to learn and understand broad knowledge of current and new technologies and practices in information systems.

• Ability to interpret and comply with policies, procedures, and regulations.

• Persuasive, encouraging, and motivating.

• Strong interpersonal skills.

• Ability to work independently and in a team-oriented, collaborative environment.

• Ability to elicit cooperation from a wide variety of sources, including executive management, clients, and other departments.

• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.

• Can conform and proactively adapt to shifting priorities, demands and timelines through analytical and problem-solving

approach.

• Ability to diffuse tension among project teams and other stakeholders.

Responsibilities:

1. Directs and manages the entire project development cycle including the planning, execution to closing stages:

In collaboration with IT leadership, executive management, and stakeholders, defines project scope, budget, outcomes, and

deliverables to support business goals.

• Develops full-scale project plans and associated communications documents.

• Liaises with project stakeholders on an ongoing basis.

• Estimates the resources and participants needed to achieve project goals.

• Identifies and manages project dependencies and critical path.

• Plans and schedules project timelines and milestones using appropriate tools.

• Tracks project budget, milestones, and deliverables.

• Develops and delivers progress reports, proposals, requirements documentation, and presentations.

• Determines the frequency and content of status reports from the project team, analyzes results, and troubleshoots problem

areas.

• Proactively manages changes in project scope, identifies potential crises, and devises contingency plans.

• Defines project success criteria and disseminates them to involved parties throughout project life cycle.

Conducts project postmortems and creates a recommendations report in order to identify successful and unsuccessful project

elements.

• Develops best practices and tools for project execution and management.

2. Manages teams by facilitating interdisciplinary project groups including representatives from within Information Technology Services, client

areas, organization and the vendor community:

• Effectively communicates project expectations to team members and stakeholders in a timely and clear fashion.

Where required, negotiates with other department managers for the temporary acquisition of required project personnel from

within the institution.

• Sets and continually manages project expectations with team members and other stakeholders.

• Delegates tasks and responsibilities to appropriate personnel.

• Identifies and resolves issues and conflicts within the project team.

•Coaches, mentors, motivates, supervises project team members and external partners. Influences them to take positive

action and accountability for their assigned work.

• Builds, develops, and grows any business relationships vital to the success of the project.

• Directs, schedules, and assigns duties to staff, reviewing work for accuracy and completeness.

Identifies on-going training as it relates to the project and professional development needs for all staff to ensure they are

trained and knowledgeable in policies, procedures, and processes.

• Sets project and resources performance objectives, conducts performance evaluations, and recommends remedial or

disciplinary action as required to the IT leadership.

3. Manages project budgets and related financial responsibilities:

• Drafts and submits budget proposals and recommends subsequent budget changes where necessary.

• Determines and assesses need for additional staff and/or consultants and make the appropriate recruitments if necessary,

during project cycle.

• Responsible for the travel, training, and overtime budgets for IT staff assigned to the project(s).

• Contributes to the development and management of IT departmental budget.

Develops and reviews Request for Quotations (RFQ) and Request for Proposals (RFP); participates on evaluation

committees.

• Manages and assesses financial risk of projects and systems changes and developments.

4. Performs other related duties/projects as required.

Leadership Competencies

• Collegiality - values and demonstrates inclusivity, openness, civility, and respect.

Problem solving and decision making - considers a wide range of information and perspectives to solve problems and make

reasoned decisions; demonstrates a comfort with uncertainty and ambiguous conditions.

•Organizational awareness - understands and appreciates an organization’s internal culture and operating practices as well as

the political and business climate in which the organization operates.

•Innovation - welcomes, generates, and implements new ideas and solutions that help to achieve and organization’s strategic

goals.

•Student Focus - making decisions with the students in mind, focusing on providing the best possible experience for the

student.

Integrity - acts with openness, honesty, and respect to build and maintain an environment of trust.

• Accountability - instils accountability and ensure consistency and quality of project outcomes.

Professional maturity - demonstrates courage to take on issues and make tough decisions while managing self with aplomb

and emotional maturity.

•Business awareness - considers and understands the financial, operational, and human perspective and the impact of

decisions.

• Visioning and Strategic Thinking - energizes people around the vision and keeps the bigger picture in mind.

Team Leadership - creates team spirit and helps to direct individuals toward achievement of team and organizational goals.

Inspires others to do their best, develop professionally and contribute to the success of the leadership team.

• Relationship management - builds and maintains a crucial network of contacts both internally and externally.

• Communication - uses the power of personal interaction and language to effectively influence, inspire and lead others.

• Achieves results - goal-oriented individual who thrives on achieving outcomes through consultative and collaborate methods.