Bilingual (English/French) Administrative Assistant/Facilities Manager - 5659

Job title: Facilities Manager

Duration: 3-month contract

Location: Montreal, QC (4 days onsite and 1 day from home)

Work hours: 8:30am-4:30pm or 9am-5pm

Hourly Pay Range: $22/hr - $30/hr

Key duties/responsibilities:

• Oversee and manage daily operations and maintenance, ensuring optimal performance of building systems for an assigned portfolio.
• Address client and facility inquiries, concerns, and escalations by executing corrective actions, timely issue resolution and service delivery.
• Oversee and coordinate vendor service calls related to HVAC, electrical, plumbing, general repairs, consultant engagement, negotiate contracts with external service providers and support vendor compliance programs.
• Daily work order management and monitoring of ticket assignments to ensure completion and quality of service within the required Service Level Agreements.
• Provide support to the project management team from inception through to completion of construction projects, renovations, and programs etc.
• Drive energy and sustainability, including green initiatives; waste management and recycling programs.
• Schedule and track preventative maintenance and building asset repairs.
• Ensure proper tracking of building assets as basis for development and execution of capital planning, improvement projects and programs.
• Monitor Property Management services, attend landlord meetings, and foster a trusted relationship to ensure a high level of service in accordance with lease requirements and regulatory compliance related to building, fire & life safety codes.
• Complete building inspections and condition assessments on a prescribed frequency.
• Initiate incident management and disaster response protocols, providing emergency services and remediation work to sites during and after business hours.
• Implement and maintain safety regulations, ensuring compliance with all relevant standards.
• Effectively communicate with stakeholders, including senior management, staff, and vendors.

Must have skills:

• 3+ years of relevant experience
• Fully bilingual (English/French)
• Strong Outlook proficiency
• Experience with work order systems (ServiceNow preferred)
• Experience with Purchase Order creation and invoice processing (Ariba preferred)