Project Administrator – Ottawa

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Project Administrator - Ottawa

Parsons is one of the world’s largest transportation and infrastructure planning, engineering, and construction firms. We have an extensive portfolio of diverse transportation projects, including rail and transit, road and highway, bridge and tunnel, complete streets, water and wastewater, and urban and environmental planning. Parsons’ expertise encompasses all phases of infrastructure engineering operations from the initial planning stage through final design, construction, and commissioning as well as the planning and design of City-building investments. Parsons has the people and power to move the world. In a constant search for evolution and innovation, we attach importance to the quality of our employees and their well-being.

We are currently looking for a Project Administrator to contribute to the success of the Parsons Ottawa consulting business, working on a wide range of projects and proposals. This is a full-time role with benefits, and, depending on the individual circumstances, we may offer a hybrid remote working scenario with a limited ability to work from home.

Responsibilities

• Provide overall administrative support to the Ottawa team and business office
• Assist project managers and other professional staff with the administrative and coordination aspects of consulting project delivery
• Assist with the quality review and formatting and preparation of technical reports, proposals, memos, spreadsheets
• Coordinate project team meetings including scheduling, preparing agendas, and taking meeting minutes
• Support the Ottawa engagement team in planning and coordinating office-wide meetings and events
• Assist professionals with the preparation of ISO 9001 Quality Management System (QMS) documentation, such as project management plans, health & safety plans, project summary reports, in-coming/out-going document tracking, billing support documentation, communication plans, and schedules
• Coordinate submittal of project deliverables to clients and partners through various project document management systems
• Assist project managers to track status of project deliverables and prepare status reports
• Assist project managers and legal counsels in preparing contract reviews
• Assist with the preparation of invoice statements for provision to Parsons’ billing staff
• Assist in the preparation of consulting proposals, including assisting with document preparation and costing spreadsheets, and direct liaison with Parsons’ partners and subconsultants

Qualifications

• Post-secondary education in administration, project coordination or project management, or equivalent work experience
• Minimum 2 years of relevant experience in a planning or engineering or comparable consulting environment is an asset
• Bilingual (English, French) capabilities are considered an asset

Competencies

• Excellent written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to work as a member of a team, are prerequisites.
• Ability to communicate effectively with co-workers, clients, and partners
• Ability to work in a team, good sense of autonomy, proactive approach and self-initiative
• Excellent ability to plan, organize and prioritize tasks
• Proven working experience of Microsoft Word, Excel, PowerPoint, Project, as well as Adobe Acrobat and/or Bluebeam Revu is an asset
• Ease in communication and collaboration with a diversity of professionals (engineers, planners, technicians, sub-consultants, clients, etc.)
• Demonstrate high accuracy, attention to detail, organization, and quality of work.

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions-and to help them see what's next!

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!

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