Payroll, Specialist

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The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards.

Your Responsibilities

Payroll Processing

• Prepare and process end-to-end payroll cycles (weekly, bi-weekly, or semi-monthly) for assigned employee groups.
• Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments.
• Ensure payroll deadlines are met and calculations are accurate.
• Audit timesheets and resolve discrepancies before payroll submission.

Employee Changes

• Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates.
• Maintain accurate employee payroll records in compliance with organizational policies and legal requirements.
• Coordinate with HR to ensure employee data is consistent across systems.

Issue Resolution & Support

• Respond to standard payroll-related inquiries from employees and internal stakeholders.
• Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits.
• Escalate complex or unresolved issues to senior payroll team members or payroll leads.

Compliance & Documentation

• Ensure payroll processes follow relevant federal/provincial/state laws and company policies.
• Assist with payroll audits and year-end tax reporting (e.g., T4s, W-2s).
• Support reconciliation of payroll accounts and remittances to third parties.

What we are looking for

• 2-5 years of experience processing Canadian and/or US payroll.
• Strong working knowledge of payroll fundamentals, legislation, and statutory deductions.
• Experience with HRIS or payroll systems (e.g., ADP, Ceridian, Workday, UKG) is an asset.
• PCP certification (or FPC) in progress or completed is preferred.
• Basic understanding of accounting and payroll reconciliation processes.
• High attention to detail with a strong commitment to accuracy and compliance.
• Excellent organizational and time-management skills to meet strict deadlines.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Excel and general comfort with data entry and audit tasks.