Senior Project Manager, Capital Planning - Redevelopment

Senior Project Manager, Capital Planning - Redevelopment

As an integral member of the Capital Planning & Redevelopment team reporting to the Director of Capital Planning & Redevelopment, the Senior Project Manager - Capital Planning will manage various aspects of hospital capital projects (Ministry of Health approved and internal hospital renovation projects) to ensure scope, quality, schedule, budget, resources and risks are managed during each project phase. This role will primarily focus on initiating, planning and design phases while project implementation will be executed by an Implementation team, however oversight and reporting will be provided by this role. This position will ensure that the project(s) abides by the directions outlined in the Hospital’s policies, procedures, and guidelines, MOHLTC Capital Planning Manual, and Broader Public Sector Procurement Directive. This role will have primary oversight of the development of the Master Program / Master plan and muti year capital plan; and will require oversight of functional programming, block schematics; planning and design; space management for all sites operated by Mackenzie Health.

In this role the incumbent will be the prime Ministry liaison for capital projects; provide oversight and leadership as it relates to planning and redevelopment of active projects and capital planning initiatives. The incumbent will attend and participate in the Space Aesthetics Furniture Equipment and Signage group (SAFES), as it relates to space requests, physical building change requirements and signage request, to ensure conformity to codes and standards and alignment with the multi-year capital plan.

Contribute to safe, quality care by

• Provide leadership and strategic vision in operational planning and redevelopment with Ministry stakeholders and managing relationships with Hospital and Foundation Executives and clinical stakeholders.
• Identification, prioritization, development of future development major campus and redevelopment projects; including clinical and non-clinical redevelopment planning, physical space allocation, utilization, and management of moves and transitions.
• Engaging and managing external consultants and project management services.
• Project management of the Capital Planning and Redevelopment portfolio; oversight of integration of services
• All aspects relating to campus master planning and long-range site and facility planning. Including Stage 1 Master Program/Master Plan submissions to the Ministry, including coordination and liaison with Facilities teams for infrastructure planning.
• Stewardship of 5 year Capital Plan, ensuring alignment with Clinical Service Plan; Master Program and Master Plan; Leading and managing projects through the Ministry of Health and Long-Term Care Hospital Capital planning process
• Initiate and monitor procurement process (Project Agreements, Purchase Orders) while ensuring that the projects abide by Hospital policies and Broader Public Sector Procurement Directives
• Provides leadership and manages the development and progression of project assignments from conception to final occupancy.
• Maintains a coherent flow of directives and information among the project team members and ensures coordination and control of appropriate information between the project team and the Hospital.
• Manages and supervises other support staff members assigned to the projects and provides the required technical and managerial leadership.
• Handles most size projects without assistance and is able to deal with individuals within the hospital on projects of a sensitive or political nature.
• Ensures that the project objectives, including schedule and budget are met and improved when possible.
• Coordinates/manages detailed RFP’s requirements (from issuance, through to evaluation, award and implementation) to support assigned projects;
• Prepares written reports or speaking presentations to key Hospital staff, Physicians, Committees and Boards.
• Projects include renovations, new construction, decanting, planning and other related work and projects of a sensitive nature.
• Manage day to day activities associated with the planning of hospital redevelopment projects including liaison with hospital users groups, hospital leadership and others.
• Manage the planning process considering best practice in budget development, risk management, schedule control and occupancy planning.
• Participate in and / or facilitate all related meetings, including but not limited to user group meetings, community engagement and others as necessary.
• Act as the primary liaison, through multiple communication venues, between planning consultants, Architects, Engineers, end-users, other consultants and other authorities to ensure hospital objectives are met.
• Coordinates implements and manages multiple complex redevelopment projects to support the Redevelopment Team across multiple sites.
• Assists with training staff on new departmental processes.

What must you have?

• An undergraduate degree preferably in Architecture, Engineering, Interior Design, Urban Planning or equivalent
• Minimum 10 years of Project Management, Construction or Planning experience in healthcare redevelopment required preferably in an acute care facility.
• Proficient computer literacy required (MS Office, Word, Excel, PowerPoint etc.)
• 5 years experience with all stages of MOHLTC Capital Planning process
• Understanding of various types of Contracts such as CCDC 2, Design Build, P3, OAA.
• Proven experience with related healthcare projects and a strong awareness of the complexities associated with the ongoing hospital programs, services and systems.
• Strong analytical, problem solving and critical thinking skills with an ability to understand, analyze and report on complex information in a timely manner.
• Comprehensive experience planning, managing and implementing health capital projects, including space and program planning.
• 5 years experience with Master program/master planning, facility designs, site planning and construction processes in healthcare delivery sector.
• Well-developed leadership, interpersonal, organizational, and communication skills with a strong ability to investigate, analyze, problem solve, plan and recommend solutions.
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Models behaviours that is aligned with the values of Mackenzie Health - Excellence, Leadership and Empathy.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
• Sound knowledge of IPAC protocols to be followed during construction and solid understanding of IPAC principles to be considered during design.
• Ability to maintain confidentiality.
• Excellent time management and organizational skills required.
• Excellent problem recognition and resolution skills required.
• Excellent interpersonal and customer service skills required.
• Excellent verbal and written communication skills required.
• Excellent analytical skills required.
• Ability to produce high quality reports and meet scheduling deadlines required.
• Proven attendance record.
• Ability to perform the essential duties of the job.
• Knowledge of Building Codes and standards including Ontario Building Codes, CSA Z8000, AODA.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
• Candidate must have a valid Ontario driver’s license and access to a vehicle.

Preferably, your profile also includes:

• PMP Certification

*You may be required to work at any site of Mackenzie Health

FOR EXTERNAL APPLICANTS: As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Mackenzie Health's Occupational Health and Safety department.