Receptionist - KPMG Law

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. 

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality service, and encouraging an environment that increases both the staff and client experience.  

You will sit at reception and greet clients as well as provide ongoing support to your fellow team members. Please note this role is completely onsite from Monday – Friday, hence, candidates must be located in Montreal. 

In this role, you will be the first point of contact to employees and clients coming through the office  and will provide administrative support to partners, team mates and clients through the following tasks:  

• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, lunches and organize required materials
• Take part in the social commitee in the office to upkeep employee morale 
• Assist in the proposal process as required, working with the proposal team and proposal coordinator
• Assist in the preparation and submission of time and expense reports for the partner(s) supported 

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Word & Teams 

• Proficiency to quickly learn proprietary software 

• Excellent communication skills in French & English 

• Strong project and office management skills

• Good judgment and analytical skills with a focus on attention to detail

• Capable of working independently and take ownership of tasks

• Ability to quickly and smoothly adapt to changing client demands

• Good administrative competences 

• College diploma or an equivalent combination of education and experience with an administrative assistant is an asset