Legal Assistant- Environmental Law

One of our leading national clients is looking to hire a Legal Assistant to join their Environmental Law Group. This is a fantastic opportunity to join one of Canada's best firms and collaborate with a team of the best lawyers within an interesting and busy practice!

ABOUT OUR CLIENT

This is a firm that strives for nothing short of excellence, supported by a team of over 700 lawyers and a team of excellent legal support professionals, making it one of the largest and most reputable firms in Canada. Their dedication is not only extended to their clients, but also to each team member in helping them grow in their career.

ABOUT THE OPPORTUNITY

This is an amazing opportunity to support a Partner, an Associate and one Junior associate within a collaborative team and work on complex and interesting matters. After probation you will be allowed to work a hybrid schedule of 4 days in office and 1 day at home. There is a possibility to work 3 days in office and 2 days at home dependant on the quality and efficiency of work completed.

ABOUT THE POSITION

Your day-to-day responsibilities will include:

• Manage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis

• Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external

• Arrange for travel bookings and related details to be made through the support teams

• Arrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.

• Arrange for files to be opened and closed, supervise general filing requirements and record keeping

• Coordinate/conduct conflict searches with the assistance of the Administrative Assistant

• Use effective systems to ensure that both short and long term tasks are completed within required timescales

• Support lawyers in marketing activities including involvement in preparation of pitches and presentations

• Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner

• Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office

• Liaise with administrative support departments on behalf of lawyers as required

• Liaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers.

• Become an active part in the care of clients and be wholly familiar with contacts/clients

• Enter, maintain and update client details and relevant information in the Firm’s CRM contacts system

• Deal with basic client queries and general administration

• Arrange client meetings

• Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate

• Type urgent/short/confidential correspondence and emails

• Produce and maintain Excel spreadsheets as required

• Assist lawyers and Practice Group Billing Coordinator in the billing and credit control process by liaising with the lawyer and accounts and to produce standard prebill financial/time reports through the system

• Send bills to clients, with appropriate covering documents

• Request cheques, bank transfers and paying in money received, as appropriate

• In addition to providing support to the lawyer(s) to whom they report, a Legal Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other departments

• Team duties will therefore include:

o Assisting other members of the firm, both proactively and at the request of the Team Leader

o Any other duties as requested by the Lawyers or Team Leader

THE REQUIREMENTS

• Legal Assistant Diploma or equivalent experience

• Strong written and oral communication

• Minimum 2 - 5 years of experience in the legal industry

• Proficiency in MS Office (excellent knowledge of advanced functions in Word);

• Familiarity with document management systems (iManage) considered an asset

• Ability to communicate in a professional manner with clients and lawyers

• Ability to interact professionally with clients and all members of the firm

• Strong organizational skills and time management skills

• Detail-oriented individual with good proofreading skills

• Excellent multi-tasking skills

• Ability to follow instructions with minimal supervision and take initiative

• Able to set priorities while maintaining flexibility

• A team player with excellent interpersonal skills

COMPENSATION

• $53,000 - $73,000 (depending on experience)
• 3 weeks vacation
• Extended Health and Dental coverage
• Health Wellness Account
• Employee Assistance Program
• RRSP Matching Program
• Tuition support
• Employee Referral Program

HOW TO APPLY

Please apply directly to this posting with the most recent version of your resume. If you would like to speak with us regarding this position, please contact Michael Shiel at: 604-558-3864 ext. 213 or email mshiel@impactrecruitment.ca. To learn more about our open positions, visit us at impactrecruitment.ca.

Looking for a job NOW? Sign up for AmbiMi (Impact Recruitment’s sister company) to find a job today: https://www.ambimi.com/become-a-professional

ABOUT IMPACT RECRUITMENT

Specializing in a wide variety of industries and recruitment verticals, Impact Recruitment is passionate about matching exceptional talent with exciting new opportunities. For job seekers, we offer a dedicated approach to finding the right opportunity for your career growth.

The Certified Candidate® system by Impact Recruitment is designed to ensure your next career move is the right one. We take the time to thoroughly understand your technical abilities, your career goals, and you. Become a Certified Candidate® and enjoy a better recruitment experience with Impact. Learn more at impactrecruitment.ca.

Privacy and confidentiality are important to us; as such all applications are kept strictly confidential. We will not share your information with anyone without your prior approval. While we will only be considering qualified applicants for this position, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about opportunities that fit your profile.

IMP05