Executive Assistant for DCMO - Provincial Physician Affairs

Position #: 9008433

Expected Start Date: January 05, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: TBD

Department: Medical Leadership Team Office - Deputy CMO Provincial (Deputy Chief Medical Officer - Provincial Physician Affairs) 

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 week

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Executive Assistant provides high-level executive and project support to the Deputy Chief Medical Officer (DCMO) Provincial Physician Affairs of the Saskatchewan Health Authority. Acting as the primary point of contact for internal and external stakeholders, this role manages communications, coordinates activities, and ensures the smooth, efficient operation of the DCMO’s office.

Key responsibilities include supporting executive leadership, coordinating workflows across administrative teams, preparing and researching materials such as policies and briefings, and assisting with projects that advance organizational priorities. The Executive Assistant also serves as a liaison to the Executive Leadership Team and may provide support to the Chief Medical Officer and other executives as needed.

Success in this position requires strong collaboration, communication, organizational, and project-management skills.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role
• Supervisory and/or management experience

Education

• Undergraduate degree in administration, commerce or business

Other Education & Training

• Demonstrated advanced training and proficiency in spreadsheet, database, and word-processing applications

Competencies

• Advanced collaborative skills
• Advanced communication skills
• Advanced decision making skills
• Advanced organizational skills
• Advanced planning skills

Knowledge & Abilities

• Ability to work collegially, collaboratively and build positive relationships 
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to changing conditions
• Superior interpersonal, communication and writing skills 
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Knowledge in minute taking

Other Information

• Location TBD; preference for candidate to be based in Regina