Administrative Assistant

Position #: 181584

Expected Start Date: 

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Director Office - Pre and Post Operative Care Saskatoon

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Director(s) of Pre and Postoperative Surgery and Director of Operative Care - Urban and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of administrative support functions.  The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested. 

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Licenses

• Valid Class 5 driver's license

   

Knowledge and Abilities

• Ability to adapt to frequent change and work under pressure
• Ability to anticipate needs, think critically and offer solutions to problems.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships
• Ability to work collegially, collaboratively and build positive relationships through respectful and professional 
• Be self-directed and confident in applying independent judgment
• Demonstrated approaches to problem-solving with strong decision-making capability
• Demonstrates a commitment to a diverse, culturally competent and culturally safe work environment and representative workforce
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs 
• Exceptional planning, organizational and interpersonal skills
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness
• Knowledge and experience in minute taking and synthesizing information
• Possesses a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision
• Proven ability to maintain confidentiality including handling confidential information with discretion
   

Other Information

• Travel within Saskatchewan 
• An equivalent combination of education and experience may be considered 
• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/