Administrative Assistant

Position #: 9009221

Expected Start Date: April 27, 2026

Union: OOS

Facility: Regina Centre Crossing

City/Town: Regina

Department: Academic Health Sciences - Family Medicine Unit

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 37.5 hours per 1 weeks

Relief: No

Float: No

Hours of Work:

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is directly accountable to the Manager to provide confidential administrative support, along with coordinating the day-to-day office functions of the Family Medicine Unit.  This includes assistance in developing & maintaining staff schedules, vacation, leave requests, making time corrections within AIMS and VIP systems.  The position will be responsible for supply purchasing for the unit via AIMS My Connection system and interacting with SHA procurement. The incumbent works closely/ cooperatively with the Manager, FMU, to assist in accomplishing objectives.  The incumbent coordinates workflow with other admin. support staff within the Academic Health Sciences and Learner Placement portfolio and in their absences, may provide support services as requested. These assignments are completed with a high degree of accuracy in an efficient & effective manner.  The position ensures any inquiries, complaints and concerns are directed to the appropriate department. 

Human Resources Exemption: No

Experience

• A minimum of two years experience within a health care facility

Education

• Certificate/Diploma from a recognized Business Administration training program
• Office Administration Diploma

Other Education and Training

• Medical terminology is an asset

Competencies

• Communication, writing, presentation and interpersonal skills.  
• High level interpersonal skills to work effectively with clients and colleagues
• Demonstrates ability to show initiative and self-direction.

Knowledge and Abilities

• Ability to work with people with professionalism and respect 
• Ability to recognize and maintain confidential information
• Maintain a high level of integrity and confidentiality
• "Ability to work independently to plan and prioritize workload demands. "
• Demonstrates ability to manage time and competing deadlines
• Ability to work autonomously with high levels of responsibility & accountability
• Requires proficiency with a variety of computer applications
• Ability to implement changes that improve processes, practices and outcomes.