Administrative Assistant

Position #: 177906

Expected Start Date: August 05, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director Office - Maternal & Childrens Programs

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Maternal & Children's Programs of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Maternal & Children's Programs portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. 

The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Licenses

• Valid Class 5 driver's license

Competencies

• Advanced - Communication skills
• Advanced - Interpersonal skills
• Advanced - Organizational skills
• Advanced - Planning skills
• Advanced - Computer skills

Knowledge and Abilities

• Working knowledge of SHA governance/org structure/relationships
• Can maintain confidentiality including confidential information with discretion.
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Knowledge & experience in minute taking & synthesizing information
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to learn new skills
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Commitment to a diverse, representative workforce and cultural safety
• Commitment to a diverse, culturally competent, culturally safe work environment
• Demonstrated approaches to problem solving w/strong decision-making capability
• Committed to quality, safety and  striving towards zero harm
• Ability to demonstrate initiative, independent judgment & organizational skills
• Ability to be self-directed
• Ability to work collegially, collaboratively and build positive relationships 
• Ability to adapt to frequent change and work under pressure 

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/