Payroll Manager - TFT - Finance

Halton Healthcare Posting #: 2024-929929

Non-Union

Position: Payroll Manager

Department: Finance

Status: Temporary Full-time for approx. 1 year with the potential to become permanent full-time

Hours: Monday - Friday (7.5 hour days)

Site: This position is based out of the Oakville site but will require travel to all Halton Healthcare locations.

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Position Overview:

As a member of the Hospital Finance team, the Payroll Manager is responsible for the accurate internal payroll processing for approximately 5,000 full time, part time and casual employees. Reporting to the Controller, Financial Services, and managing a team of four staff, the Payroll Manager is responsible for maintaining proper controls & privacy over payroll data. Working closely with Human Resources, this role is responsible for ensuring adherence to the hospital’s policies, collective agreements, as well as federal and provincial legislation. The payroll team supports all three hospital sites, outpatient clinics, Hospital Foundations & Hospital Volunteers Associations. This role is an internal subject matter expert on payroll processing and supporting systems. The Payroll Manager is a primary contact for internal & external stakeholders.

This is what you’ll be doing:

• Accountable for the accurate and timely bi-weekly internal payroll processing & reporting for ~5,000 employees
• Leading a team of 4 professional staff, providing coaching & development opportunities, setting team goals and personal objectives and managing performance
• Month end reporting duties including preparation & posting of journal entries, completion & review of monthly account reconciliations
• Prepare all 3rd party annual reconciliations & remittances
• Create, update and maintain all payroll department policies / procedures and documentation as required
• Lead annual audit for payroll with external auditors for all entities
• Plan, execute and report on the findings of internal department payroll audits
• Responsible for the implementation, testing and maintenance of dictionaries for the payroll system, payroll rules processing and documentation for the e-Schedule system and the planning, testing of other software systems as required
• Provide organizational wide training as required
• Actively identify & lead process improvement strategies & cross functional projects
• Participate in on-going professional development to maintain current knowledge base related to payroll, information systems and financial management issues
• Ad hoc analysis & reporting for all levels of management
• Other duties as assigned

This is what you’ll need to do it:

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset
• Diploma or university degree in a related field required
• Minimum of 7 years of progressive relevant payroll experience is required
• A minimum of 3 years of management experience is required
• Demonstrated success in a fast paced, high complexity & high- volume work environment required
• Proven ability to remain solution oriented when faced with difficult situations
• Demonstrated knowledge of financial reporting is required
• Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset
• Excellent verbal & written communication and able to effectively work will all levels of the organization with a customer focus
• Must be innovative, tactful, detail-oriented and have initiative
• Proven analytical, and organizational skills with the ability to organize, prioritize and multitask in a fast paced environment is essential
• Working in a hospital environment or other large government sector not-for-profit organization (“NPO”) preferred
• Satisfactory employment and attendance record

Salary: $92,286 - $114,336 annually

Date Posted: April 9, 2024

Internal Applicants due by: April 16, 2024

Please apply if you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are. Please submit your application via our website at www.haltonhealthcare.com directly to this posting and include a current copy of your resume.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

In accordance with Directive #6, Halton Healthcare has implemented a COVID-19 Vaccination and Management Policy. All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. We ask for everyone's cooperation in our efforts to accommodate health concerns.

All Halton Healthcare staff, professional staff and volunteers are encouraged to be vigilant about identifying and reporting safety incidents in their everyday practice. They also have a role in analysis, recommendations and follow through to implementation.