Clerk II - TFT - Clinical Information Services

Posting #: 2024-929988

Non-Union

Position: Clerk II

Department: Clinical Information Services

Status: Temporary Full-time for approx. 6 months

Hours: Monday - Friday; Days; 8 hour shifts 0800-1600 (subject to change based on operational requirements)

Site: Oakville

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

This is what you’ll be doing:

Providing clerical support within the Clinical Information Services Department including:

• Answering department telephone and responding to requests from internal and external parties.
• Appropriately releasing patient information in support of clinical care
• Scanning of patient records
• Filing of loose reports
• Retrieving and delivering patient records as required
• Assisting physicians with chart completion duties
• Assembling and labeling patient charts in proper order
• Assembly and analysis of patient records
• Review and distribute incoming faxes
• Other duties as assigned

This is what you need to do it:

Halton Healthcare is seeking individuals who are competent in their chosen profession, patient/customer focused, team players, effective communicators, caring and respectful and fiscally responsible.

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 1 year of experience working in a comparable position required
• Medical terminology certificate or equivalent working experience required.
• Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel
• Minimum of 30 wpm typing speed required
• Must have fast and accurate data entry skills
• Experience using patient related databases, e.g. Meditech
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Good customer service skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.
• Must be available for shifts on short notice
• Satisfactory employment and attendance record required

Date posted: April 11, 2024

Internal applications due by: April 18, 2024

If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please submit your application via our website at www.haltonhealthcare.com directly to this posting and include a current copy of your resume.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

In accordance with Directive #6, Halton Healthcare has implemented a COVID-19 Vaccination Policy. All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. , We ask for everyone's cooperation in our efforts to accommodate health concerns.

All Halton Healthcare staff, professional staff and volunteers are encouraged to be vigilant about identifying and reporting safety incidents in their everyday practice. They also have a role in analysis, recommendations and follow through to implementation