Property Coordinator (1 Year Contract)

Role Summary

The Property Coordinator is responsible for assisting the Property Manager in overseeing the multi-faceted service protocol for all contracts, property management services and provided residential services. The Property Coordinator may be required to conduct duties in support of the Maintenance and Property Services departments as well as provide support as a liaison with the commercial tenants and units.

Responsibilities

• Effective high-level customer service focus through immediate response to homeowner and guest queries
• Together with the Property Manager, responsible for the installation, repair, and upkeep of operations of the contracted shared facilities and residential corporations
• Assist in creating and maintaining shared facility/residential corporation procedures and ensure compliance
• Carry out inspections of all facilities under Property Management responsibility
• Responsible for overseeing all repairs and installation activities are completed
• Monitor equipment inventory and place orders when necessary
• Track expenses and assist in the control of all budgets of Property Management
• Manage relationships with contractors and service providers
• Assist in providing emergency or unscheduled repairs of equipment, structures, and grounds
• Responsible for ensuring code compliance and any relevant legislation
• Conduct regular inspections of units, common areas, building exteriors, landscape, etc.
• Ensure effective management of loss prevention, risk management, security, maintenance, marketing, landscaping, snow removal, ventilation, heating, cooling and other daily activities
• Responsible for administrative tasks including the distribution of relevant documents to homeowners, the production of Status Certificates for unit sales and all Periodic Information Certificates as per the Condominium Act
• Document and maintain general logs and report on daily activities
• Assist in obtaining quotations, oversee work being performed and review invoices for all services
• Assist in the maintaining of heating and air conditioning systems, boilers, pumps, fan units, control panels and air chillers
• Assist in maintaining environmental safeguards and alarm systems including fire alarms
• Collaborate with Security, Health and Safety team to ensure department specific Health and Safety policies are maintained
• Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program
• Adhere to all environmental policies and programs as required
• Other duties as assigned

Requirements

• Education or Licensing with the Condominium Management Regulatory Authority of Ontario as per the Condominium Act (CMRAO) considered an asset
• At least 2 years’ experience in the last five years in a Property Management role with a residential condominium corporation
• Have and maintain a valid Ontario driver’s licence
• Must be computer literate. Preferred candidate will have previous experience with property management software, Microsoft Word, and Excel
• Strong verbal and written communications skills
• Detail-oriented and works with a high degree of accuracy
• Ability to multi-task in a fast-paced environment
• Must possess excellent customer service skills
• Tarion warranty experience considered a strong asset.
• Strong administration skills with Excel, Word, Power Point, etc.

Working Conditions

• Must be able to work flexible hours including evenings, weekends, and holidays
• Required to move, lift, carry, pull, and place objects weighing less than or equal to 30 pounds without assistance
• Stand, sit, or walk for an extended period of time or for an entire shift
• Reach overhead and below the knees, including bending, twisting, and pulling
• Move over sloping, uneven, or slippery surfaces
• Significant exposure to varying weather conditions
• Will encounter obnoxious smell from wastewater, gasoline, and diesel fuels
• Will encounter hazardous materials, dangerous or toxic substances and chemicals
• May encounter excessive noise from engines and equipment
• Work area is located alongside deep water