Description
Title: Project Coordinator
Employment Terms: Full-Time Contract (1 Year), with possibility of extension based on funding
Schedule: Monday to Friday – 9am to 5 pm (35 hours/week). Evening and weekend hours can be expected.
Salary Range: $57,538 - $67,692 per year (with 4% vacation pay)
Expected Start Date: Immediately
Reporting to: Director, Community Health, FHC and Medical Director, HATP
Location: Flemingdon Health Centre at 10 Gateway and Health Access Thorncliffe Park (HATP) at 45 Overlea Blvd.
Benefits:
- HOOPP Pension Plan
- Employee Assistance Program (EAP)
- Corporate membership with Goodlife Fitness
- Wellness programs
- Social activities organized by the organization.
- Free parking (subject to availability)
- Public transportation nearby
FHC is a registered charity and an incorporated not-for-profit Community Health Centre (CHC), with a vision of Strong Healthy Communities. FHC provides a range of health-related services based on the social determinants of health with extensive community engagement. At FHC, we know that health is about much more than just the absence of disease. Our approach to community health encompasses the social determinants of health which includes education, employment, isolation, food security and social supports, and utilizes a community development model to promote health, prevent disease, and strengthen community capacity. We value health equity, inclusion, community engagement, accountability & transparency, excellence, and collaboration & partnerships.
Heath Access Thorncliffe Park (HATP) is committed to providing coordinated Health & Wellness services to the Thorncliffe Park community. It is a community driven initiative aimed to enhance interdisciplinary comprehensive primary health care, improve access to health, social and community services in Thorncliffe Park. HATP is an innovative partnership between Flemingdon Health Centre (FHC) and TNO-The Neighbourhood Organization (TNO) funded by the Ontario Health- Toronto region. This position is focused primarily on serving with FHC.
Position Summary:The Project Coordinator role involves supporting project management, administrative tasks, and community engagement related to the expansion of interprofessional primary care at FHC. Responsibilities include drafting communications, managing calendars and meetings, coordinating events, handling expenses, and liaising with stakeholders.
Responsibilities:
Project Management Support
- Supporting the development and implementation of the expansion of Interprofessional Primary Care Teams across the Flemingdon Park and Thorncliffe Park Neighbourhoods by providing administrative and project management support including reviewing, drafting, and proofreading emails, memos, presentations, project submissions, meeting materials, as well as reports for various stakeholders.
- Create a project management calendar for fulfilling each goal and objective
- Managing projects and follow-up with team members where required
- Researching topics, reports, and materials for the information for all senior leadership team
- Maintaining master list, status of activities, timeline, and financial resources for each project
- Coordinating with internal and external support as well as the prioritization of project activities
- Assisting senior executives in planning and assigning project resources
Administrative Support
- Managing calendar and meeting requests for the Project Manager/Directors/CEOs and other stakeholders in a timely fashion, proactively managing best use of the executive’s time.
- Supporting the executive team, Committees and Governance Committee by uploading meeting materials, coordinating security/pass/direction to meetings/catering and other logistics.
- Scheduling executive team meetings, coordinate agenda items and document distribution, take meeting minutes and follow up on future agenda items.
- Planning and coordinating offsite/onsite meetings, visits and/or onsite tours for and with funders, partners, community members etc. during the project.
- Supporting the execution team and Committee members as required
- Completing expenses and invoicing and accounts payable as required.
- Ensuring project team meetings are scheduled and recurring as well as appropriate meeting rooms are booked
Community & Stakeholder Engagement
- Liaising with East Toronto Health Partners (ETHP) partners and guests.
- Liaising with clients, guests, as well as prioritizing conflicting needs and requests
- Support communications both internally, externally and across the committees for FHC and ETHP.
- Bachelor's degree in business administration, project management, or related field.
- Minimum of 2-3 years of experience in project management support or related roles.
- Proven experience in project management support roles.
- Excellent communication skills, both written and verbal, with a keen eye for detail.
- Strong organizational skills and ability to multitask effectively.
- Proficiency in Microsoft Office Suite and project management software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to work collaboratively in a team environment.
- Experience in research and data analysis is preferred.
- Familiarity with administrative tasks such as calendar management, meeting coordination, and expense/invoice processing.
- Familiarity with the healthcare industry or nonprofit sector is an advantage.
- Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights Code.
Application Process: Please submit your cover letter and resume by 5 p.m., May 5th, 2024, online.
HATP – Health Access Thorncliffe Park is committed to employment equity initiatives. We encourage residents of Thorncliffe Park, Flemingdon Park, and surrounding communities, and people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity-seeking groups to apply.
