Description
Founded in 2001, Fed Finance is a recruitment agency that is specialized in accounting and finance positions.
Our consultants are finance experts and speak your language.
We select the best candidates for temporary and permanent positions.
We are committed to working with you throughout your job search and beyond!
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The Administrative Coordinator ensures the management and follow-up of administrative, HR, and organizational activities to effectively support management and operational teams.
Key responsibilities include:
Prepare the onboarding process and coordinate with stakeholders to ensure successful employee integration.
Manage CNESST files and oversee group insurance (Manulife): enrollment, changes, terminations, arrears, in coordination with payroll.
Conduct weekly follow-ups with the payroll department.
Coordinate employee performance review meetings with managers.
Maintain and update records related to absences, social leave, and vacations.
Track employee training and maintain accurate records of training hours for both office and plant staff.
Provide administrative support to management (scanning, printing, filing, document management).
Support accounting activities (petty cash, various follow-ups).
Participate in accident/incident investigations and propose corrective measures where required.
Ensure smooth internal communication (update notice boards, displays, and TV screens).
Manage inventory of first aid supplies and IT equipment (TVs, computers, tablets, cell phones, access cards, alarm codes, etc.).
Maintain and update databases (Excel) as well as the employee list, ensuring compliance with payroll.
Perform any other administrative or coordination tasks as required.
Profile
Degree in administration, management, or equivalent experience.
Excellent command of French and English, both spoken and written.
Strong proficiency in Office 365 and ease with digital tools (computer, tablet, iPhone/iPad).
Strong organizational skills, accuracy, and ability to manage multiple priorities simultaneously.
Excellent communication and collaboration skills across departments.
Autonomy, initiative, and versatility in handling administrative, coordination, and logistical tasks.
Discretion, reliability, and professionalism, particularly when handling confidential information.
Strong analytical skills, proactive mindset, and solution-oriented approach.
