MCASPHALT | Responsable aux contrats et à la facturation

Status: Temporary Full-time Position

Expected Start Date: As soon as possible

Location: 11451 Sherbrooke-est, Montréal-Est, Qc H1B 1C2 or 7905 Avenue Duplessis, Saint-Hyacinthe, Qc J2R 1S5

Reporting to: Jennifer Wright

This is a full-time permanent position at the Head Office location. Your responsibilities would include, overseeing and managing the billing process for the Central region within our organization. The Billing Analyst plays a crucial role in ensuring that the company’s billing processes are efficient, accurate and compliant, contributing to the organization’s financial stability and customer satisfaction. Some other key responsibilities include:

• Billing Processing - prepare, review and process invoices for goods/services provided to customers. Verifying the accuracy of billing information (pricing, product quantities shipped, etc.) and ensure billing processes comply with company policies and legal requirements.
• Dispute Resolution: Handle customer inquiries, concerns or disputes related to billing discrepancies. Work with internal teams and customers to resolve billing issues promptly and efficiently.
• Collaborative Communication: Collaborate with various departments, such as Marketing, Facility personnel, and Finance to address billing-related issues, clarify discrepancies and improve overall billing processes.
• Contract Entry and Management: Review contracts and tenders provided by Sales/Marketing; proactively identify potential issues and offer support to both internal Marketing staff and external contractors as required. Maintain accurate and organized customer contracts.
• Database Management: Maintain accurate and organized sales/contract files with Excel and ERP system; generate regular reports as requested and keeping critical data up to date.
• Logistics: Liaise with our Logistics group and gain an understanding of the logistics process as it relates to contract management.
• Accounts Support: Assist in accounts payables and accounts receivable tasks, providing seamless support to the finance department.

• Minimum of 2 years of experience in a similar position, demonstrating your administrative expertise.
• Bilingual in French and English both written and spoken
• Experience with JDE applications (J.D. Edwards) software will be considered an asset.
• Proficiency in Microsoft products such as Microsoft Excel, Word, and Outlook
• Excellent problem-solving skills.
• High attention to detail and accuracy
• Analytical skills
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to work independently.
• Fast learner
• Good understanding of accounting principles

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.

“At McAsphalt we work together on building a diverse, equitable and inclusive culture that encourages, supports, and celebrates the voices of our employees.”