Human Resource Administrator - 12 Month Term

Reporting Relationship: The Human Resources Administrator reports directly to the Director, Human Resources.

About the Role:

Are you someone who loves creating structure, enjoys variety in your workday, and thrives in a team-oriented environment? We’re looking for a highly organized and proactive HR Administrator to join our vibrant HR team at Birchwood for a 12-month term.

In this role, you’ll be at the heart of our day-to-day HR operations-supporting onboarding, benefits, documentation, and health & safety coordination. From welcoming new team members and ensuring a smooth onboarding experience, to keeping our compliance and safety records in check, your contributions will help drive a positive experience across all dealerships and support departments.

If you're detail-driven, collaborative, and passionate about supporting others, this is a great opportunity to develop your HR career while making a real impact.

Key Responsibilities:

HR Services & Onboarding

• Create and manage new hire files, HRIS system profiles, and onboarding plans
• Coordinate benefits enrollments and optional programs such as Critical Illness and Wellness Subsidy
• Support communication with IT, Payroll, and Leadership for onboarding logistics
• Maintain culture-related onboarding items, like new hire photos and internal HR posts
• Track, organize, and upload required documentation (e.g., DARs, HR invoices)
• Maintain the HR directory and support team member affinity and recognition programs

Health & Safety Coordination

• Assign and track monthly Toolbox Talks and compliance documentation
• Manage records for emergency drills, inspections, hearing tests, and other safety activities
• Input and maintain Safe Work Procedures (SWPs) and policies in HR4
• Support training registrations (e.g., SJA, S2SA) and safety committee coordination
• Create and distribute compliance reports and support H&S process updates

Qualifications

• Post-secondary education in Human Resources or Administration (preferred)
• 1-2 years of experience in HR administration or office coordination
• Strong attention to detail and organizational skills
• Comfortable using MS Office; familiarity with HRIS systems such as HR4 is a plus
• Professional communication skills and a team-first mindset
• Ability to handle confidential information with care and discretion

Why Join Us?

At Birchwood, people are at the center of everything we do. You’ll join a passionate, collaborative HR team that supports over 1200 team members across our dealerships. This is a unique opportunity to gain hands-on HR experience while contributing to meaningful programs in a fast-paced, values-driven organization.

What Birchwood Can Offer You:

• Competitive compensation - in addition to salary, many roles have bonus and commission incentives that reward you for success
• Full benefits package including vacation time, company-paid extended health, dental/vision coverage, and employee assistance - with flex plan options
• RSP Matching program - Birchwood will match up to $5,000 of your regular earnings after 1 year of employment
• Employee referral bonus program - refer your friends to Birchwood and receive a referral bonus
• Career development opportunities & internal promotions
• Learning & development opportunities
• Wellness program
• Corporate discounts & group savings plan
• Volunteer program - Dollars for Doing
• Company events - Birchwood Bucks, Circle of Excellence, holiday parties

Birchwood is Manitoba’s largest automotive retailer. Our 24 franchises are in addition to four state-of-the-art collision repair centres and four Birchwood Credit Solutions locations. We offer sales, services, and parts to meet our customers’ automotive needs. We’re a recognized leader in the retail automotive industry, not only for our diverse workforce reflecting our community, but also for our unparalleled commitment to team members, customers, partners, and neighbourhoods. At Birchwood, our days begin and end with gratitude, personal leadership, trust, respect, continuous improvement, and generosity.

Birchwood is committed to creating a diverse workplace and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Reasonable accommodation is available to applicants with disabilities upon request. Please email your request to: recruitment@birchwood.ca