Bilingual Administrative Professional, Administration / Receptionist (Contract)

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Hawkesbury office is looking for a Bilingual Administrative Professional / Receptionist to join the Internal Administration team for a 6 month contract with possibility of extensionfrom June to November 2024. This role will require you to be in office 100% of the time, and you will own the following responsibilities:

• Provide administrative support to a group of Partners including all incoming and outgoing communications as well as calendar management and acting as the gatekeeper for all external and internal contacts
• Provide daily assistance at reception
• Ensure all documents and deliverables are properly edited prior to being sent to clients
• Provide coverage for other support staff during vacations, illness and other absenteeism as requested by the Admin manager
• Photocopy and file important documents such as reports, meeting notes, emails, letters, assist with client mailouts and other general admin and clerical duties as assigned
• Serve as point of contact for clients to address issues related to billing and document travel
• Lead client invoices, databases and meeting coordination
• Lead workflow software/systems including tracking and reporting
• Assist with Partner expense reports
• Provide administrative support to multiple Partners and staff within the office, including calendar management and inbox prioritization
• Client interaction to support information requests and follow-ups
• Assist with billing, collections and processing of A/R and A/P

Your experience and education

• You have 1-2 years of working experience in an Administrative or similar role
• You have experience working at reception
• Bilingual (French and English)
• You have an Office Administration diploma or other relevant education
• Prior working experience at a professional services firm is considered a strong asset
• You have thorough knowledge of Microsoft Office computer programs (Word, Excel, Outlook)
• You have the ability to prioritize workload and the flexibility to manage multiple tasks
• You have the ability to work in a deadline driven work setting and deal with confidential information
• You have strong problem solving, analytical and communication skills both written and oral
• You value teamwork, client service and quality in detailed work

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2024. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.