CLK09 Legal Document Administrator

The Team
The Legal Services Branch (LSB) is a collaborative team of lawyers and professional support staff who work together to provide legal advice and services to government ministries, Crown corporations, and public agencies across British Columbia. The team is committed to upholding the law while fostering a respectful, inclusive, and supportive workplace where diverse perspectives are valued. In this environment, Legal Document Administrators play an important role in supporting legal teams by managing confidential materials with care, ensuring timely service, and contributing to a culture built on trust, accountability, and equity.

The Role
The Legal Document Administrator plays a key role in supporting the Province’s legal team by reviewing, organizing, and preparing electronic documents for litigation and document discovery. In this role, you’ll help the team work efficiently by advising on document handling, coding, and complex or sensitive tasks, all while following established guidelines and best practices.

Qualifications:
Education and Experience Requirements

• Grade twelve (12) graduation or equivalent.
• 1 year of administrative/clerical/reception experience working in an office setting.
• Experience working with both electronic and physical documents.
• Experience working with databases, corporate systems, or case management systems, including:
• Entering, updating, and retrieving data; ensuring data integrity; navigating to conduct searches; and extracting information.
• Experience typing, formatting, editing, and proofreading a variety of documents and materials using desktop tools such as Microsoft Office Apps (Word, Excel, Outlook, and Access) and Adobe Acrobat.

Preference may be given to applicants with:

• Experience with ARCS/ORCS records classification system.
• Experience with CRMS (Corporate Records Management System).
• Experience managing FOI requests (Freedom of Information).
• Experience working in a legal office environment.
• Certification of courses related to law, information systems or equivalent.
• Experience and understanding of the legal discovery process.

Willingness:

• Must be able to lift 50 lbs (Paper Bundles).
• Must be willing and able to work with dusty archive paper records.
• Must be willing to work with highly sensitive material that is sometimes explicit or offensive in nature.
  

For questions regarding this position, please contact Cindy.McGrath@gov.bc.ca.

About this Position:
1 Position available.
An eligibility list may be established to fill future temporary and permanent vacancies.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.