CLK 12R - Program Assistant

Posting Title CLK 12R - Program Assistant Position Classification Clerk R12 Union GEU Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary) Salary Range $54,387.32 - $61,395.95 annually Close Date 4/30/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division Community Safety and Victim Services/Civil Forfeiture Office Job Summary If you are a high-functioning professional who is detail-oriented and thrives in a high-volume environment, consider a career with the Civil Forfeiture Office. Established in 2006, the Civil Forfeiture Office (CFO) is a key part of the province's anti-gang and anti-money laundering strategy. The CFO has information sharing agreements with the police, other law enforcement agencies, and provincial and federal government bodies. The CFO works closely with foreign governments and other organizations as the Director assesses information about unlawful activities and prepares civil court actions with the legal team. The information shared may be highly confidential in nature, particularly as persons of interest may not have been charged with or convicted of any crimes in a criminal court. The information may relate to ongoing law enforcement investigations, including investigations of organized crime, as well as the personal and financial circumstances of persons of interest. The Program Assistant supports the operational, financial, logistical, and administrative requirements necessary for the day to day operation of the CFO. This position is responsible for receiving and processing confidential and sensitive file information, financial reconciliation, and communicating with law enforcement, legal counsel, other government agencies and the public. They are also responsible for managing documents within CLIFF and eApprovals, ARCs and ORCs, payables and receivables, and many other tasks required to support the overall file management requirements of the directors, managers, and senior program staff. Job Requirements: Post secondary diploma or higher in Business or Legal Administration, Accounting, Social Sciences, or Justice Studies. Minimum of six (6) months experience in an administrative role within a legal, forfeiture, or financial office setting. Minimum of six (6) months experience using case management systems (e.g. Salesforce) and/or the government Corporate Financial System (CFS). Preference may be given to candidates with 1 or more of the following: Additional experience (more than one (1) year) in an administrative role within a legal, forfeiture, or financial office setting. Experience with accounts receivable and/or payable in a computerized environment. Experience interpreting legal or financial documentation (e.g. court orders, conveyancing, contracts, invoices). Experience interpreting and applying legislation, policies, and procedures. Experience working as a front-line customer service representative. For questions regarding this position, please contact Iris.Xu@gov.bc.ca. About this Position: Flexible work options are available; this position may be able to work up to 3 days at home per week subject to an approved telework agreement. This is for two (2) permanent opportunities. An eligibility list may be established for future temporary and/or permanent opportunities. Employees of the BC Public Service must be located in BC at the time of employment. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Mtis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed. Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete. Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible. Additional Information: A Criminal Record Check (CRC) will be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Category Administrative Services