CLK 12R - Documents Coordinator

Posting Title CLK 12R - Documents Coordinator Position Classification Clerk R12 Union GEU Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary) Salary Range $54,387.32 - $61,395.95 annually Close Date 5/7/2024 Job Type Regular Full Time Temporary End Date 12/1/2024 Ministry/Organization BC Public Service -> Health Ministry Branch / Division Health/ADMO Job Summary Bring your strong administrative experience and superior organizational skills to this position The Health Sector Workforce & Beneficiary Services Division (HSWBSD) is responsible for health workforce strategies and policies that contribute to effectively meeting patient and population health needs and improving patient outcomes through the efficient delivery of health services. The Documents Coordinator, Ministry of Health reports to the Manager, Divisional Operations and serves as a critical link between the Deputy Ministers Office, Ministry staff, stakeholders, and central agencies. Work is carried out in a high profile and fast paced office environment where client relations, tact, diplomacy, and planning are essential for the smooth operation of the office. The Documents Coordinator performs other related duties, including general support to the Records/FOI Coordinator and to the Assistant Deputy Ministers office. Job Requirements: Secondary school diploma or equivalent (GED); an equivalent combination of education and experience may also be considered. Minimum six (6) months experience in an office setting including each of the following: Proofreading, editing, and formatting a variety of documents. Using a records management system. Experience working in a high-volume office with shifting priorities and strict deadlines. Minimum one (1) year of experience using Microsoft Office suite, including Word and Excel. Preference may be given give to applicants with: More than one (1) year experience in any of the previous requirements. One year or more experience working with SharePoint and Microsoft Teams Experience with CLIFF, eApprovals or similar document tracking systems. Experience providing administrative support in an executive office. For questions regarding this position, please contact Marisa.Herron@gov.bc.ca. About this Position: This is a 7 month temporary opportunity. A permanent appointment may result from this temporary appointment. Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement. An eligibility list may be established to fill future temporary and permanent vacancies. Employees of the BC Public Service must be located in BC at the time of employment. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Mtis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed. Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete. Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible. Additional Information: A Criminal Record Check (CRC) will be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Category Administrative Services