Coordinator

The coordinator is responsible and accountable for developing and managing a portfolio of contractual and payment arrangements for AHS Post Graduate trainees (PGTs) and projects as assigned by the Manager, Academic Medicine and or the Medical Affairs (MA) leadership team. Optimal portfolio management includes expertise in: Process improvement: including researching and developing deliverables, and metrics. Leadership and Strategic thinking: risk assessment, analysis of program and project issues and related development of options, strategies, communication and implementation plans. Program and project management: defining objectives, costs, scope, required resources, dependencies, timelines, and outcomes. Engagement and collaboration with Medical Staff, medical leaders, internal stakeholders (i.e., zone and provincial MA teams, clinical operations, Finance, Legal), and external stakeholders (i.e. Alberta Health (AH), Professional Association of Resident Physicians of Alberta (PARA), the College of Physicians and Surgeons of Alberta(CPSA), Worker’s Compensation Board (WCB)). Financial management: payment processing, accounting, quantitative and qualitative analysis, budgeting, forecasting, and reconciliation. Understanding and applying AHS Finance, Human Resources, and MA bylaws, policies, and procedures. Timely and effective written and verbal communication of all portfolio areas including preparation of reports, briefing notes, correspondence, and presentations. Independent decision making in regard to emergent project issues. Managing programs/contracts for his or her colleagues on a temporary basis as needed. This role acts as a team leader and needs to be able to coach and mentor team members as well as manage workload to ensure the team is successful.

An undergraduate degree in Health, Health Services Administration, Business, Economics, Arts/Sciences, Nursing, or other equivalent preparation. Minimum of Five years of project or program management, data analysis, policy advisor, or other similar experience, particularly extensive physician or health care experience and/or project management. Equivalencies may be considered. Supervisory experience is required, including experience in coaching and hiring. Excellent working knowledge of Microsoft Office, specifically Excel and Word. General finance/budgeting/accounting skills.

Must be able to summarize complex ideas and scenarios; clearly articulate these to others; employ diplomacy and sensitivity in communications in what can often be delicate, politically sensitive, or emotionally charged situations or relationships; and ensure accuracy of meaning, particularly when dealing with contractual discussions or negotiations. Attention to detail and persistence. I

Superior skills in communication, analysis, critical and creative thinking, and facilitation. Demonstrated competence in managing multiple projects and the ability to conceptualize, self-manage, prioritize, and work in a fluid environment. General awareness of Medical Affairs - AHS. Understanding of the University structure specifically the Faculty of Medicine and Dentistry. Also, understanding of Professional Association of Resident Physicians of Alberta (PARA) Agreement